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Shifting Your Meeting Culture: Making Your Meetings More Engaging and Active

Participate and share

Participate and share : Poster

Monday, June 24, 11:00 am–1:00 pm
Location: Posters: Level 4, Terrace Ballroom Lobby, Table 7

Robert Pollicino   Stacey Roshan  
Discover how to develop more active, engaging faculty meetings. Learn about a collaborative approach that reimagines the traditional meeting format by integrating edtech (ie: PearDeck and Flipgrid) to offload announcements and enhance in-person interaction.

Audience: Coaches, Principals/head teachers, Technology coordinators/facilitators
Skill level: Beginner
Attendee devices: Devices useful
Attendee device specification: Smartphone: Windows, Android, iOS
Laptop: Chromebook, Mac, PC
Tablet: Android, iOS, Windows
Participant accounts, software and other materials: Participants will need a Google account if they would like to interact with the presentation.
Focus: Professional learning
Topic: Best practices and models for coaching
Grade level: PK-12
ISTE Standards: For Administrators:
Visionary Leadership
  • Inspire and facilitate among all stakeholders a shared vision of purposeful change that maximizes use of digital age resources to meet and exceed learning goals, support effective instructional practice, and maximize performance of district and school leaders.
For Coaches:
Visionary Leadership
  • Implement strategies for initiating and sustaining technology innovations and manage the change process in schools and classrooms.
For Education Leaders:
Empowering Leader
  • Inspire a culture of innovation and collaboration that allows the time and space to explore and experiment with digital tools.

Proposal summary

Purpose & objective

Principal Bobby Pollicino and technology coordinator Stacey Roshan have worked closely together to reimagine the format of traditional faculty meetings by integrating edtech tools that enhance face-to-face interactions. Their collaborative effort is meant to inspire staff by modeling best-practices in teaching and learning through the format and design of faculty meetings.

Central to this change has been a shift in the delivery of the nuts-and-bolts type announcements. By having staff complete an interactive presentation or video ahead of time, meetings can be spent engaging in conversation and purposeful, fun activities. The newfound face-to-face time can be spent having faculty engage in teamwork activities, cross-department conversations, and to allow teachers to lead sessions showcasing what is working in the classroom. Key in all of this is a shift from having the “expert” at the front of the room delivering information for the majority of the meeting and moving to a more active meeting environment.

In this session, Bobby will focus on helping participants understand how to drive the culture-shift and get faculty buy-in by sharing his process for implementing change. Stacey will share how to strategically choose tech tools to use in an all-staff meeting environment and how to design follow-up work with departments and individual teachers to implement these same changes in the classroom setting. Their team approach infuses tech tools such as Pear Deck, Flipgrid, and EDpuzzle along with strategies based on Simon Sinek’s Start With Why, Daniel Pink’s Drive: The Surprising Truth About What Motivates Us, and workshops lead by the Leadership + Design team.

If we want teachers to create engaging, active classrooms, it is our responsibility to model that change. This session is meant to inspire this transformation and give participants concrete examples that they can take back to their schools.


* Introduction: why we took this on (5 minutes)
There is always more to cover than time allows, here is a way to address that

* Collaboration process: how to tap into this; building relationships with your staff (5 minutes)
How do principals create an environment where staff is comfortable coming to you with ideas?

* The process of choosing the technology and following-up with teachers on how to use it (5 minutes)

* Implementation: (15 minutes)
Tutorial walkthrough; how this process unfolds - walkthrough creating a Pear Deck and making it interactive
Share with participants what a finalized version of the presentation looks like
Share multiple ideas for integrating Flipgrid into staff meetings
-- ie: forward reflection (Pear Deck that leads up to this; Google Doc that follows this);
-- ie: opening meeting challenge to help staff team-build and have fun
Intentionality and ongoing dialogue -- when and where to infuse the technology; it's important to be consistent but also flexible to meet the needs of the team

* Question: what happens at your meetings that you can offload prior? (5 minutes)

Feedback received in the process of making the change (5 minutes)
This does require pre-work on the part of staff (they have to do something before the meeting); however, by effectively using the face-to-face time, faculty meetings become more

* Making it a regular part of the routine: (10 minutes)
Being flexible within a consistent approach
This is going to require more time and energy on your part; pre-work and post-work

* Q&A (10 minutes)

Supporting research

Why Active Learning Makes a Difference

What’s the Most Important Part of a District Digital Transformation? https://medium.com/inspired-ideas-prek-12/whats-the-most-important-part-of-a-district-digital-transformation-9ef150b1e1cb

Plan a Better Meeting with Design Thinking

Should You Call That Meeting?

Simon Sinek, Start with Why

More [+]


Robert Pollicino, Bullis School
Stacey Roshan, Bullis School

Stacey Roshan is the Director of Innovation & Educational Technology and Math teacher at Bullis School. She has a keen interest in discovering innovative tools to engage students and personalize instruction. She has spent a lot of time working to flip the mathematics classroom in an effort to shift the culture to a more participatory learning space, focused on relationships and individual student’s needs. Her work has been featured in USA Today, CNN, The Washington Post, and on PBS Newshour. She has also been named Teacher of the Future by the National Association of Independent Schools.

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