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ISTE20 Live Presenter Guide

Preparation tips and resources

Thank you for being a presenter at ISTE20 Live! We’ve designed this conference to be a unique, personal and productive opportunity for educators around the world, so we want to be sure you have everything you need to succeed!

Let's get started!

HAVE A PLAN

Map out your entire talk with a run of show.

Understand how many minutes you have to speak and write a short script for each section. Make sure you cover all the topics you’re passionate about. Here are some things to consider in your scripting:

Example run of show

INTROS
5 min
Bio, objectives, why you're qualified to be speaking on this topic. TIP: Allow time for participants to download apps or sites needed.
DURING
40 min
Time for interactivity (respond to chat and any transitions). List of the main points you need to hit that correspond to slides.
CLOSING
5 min
What is your call to action? Thank-you's and your contact info for presenter slide. Any follow-up plan or next steps for participants.
Practice reading your script a few times and track how long it takes. Use a stopwatch to make sure you stay within your designated session time.

Use slides to illustrate your points

Less is more.
Make sure your slides are easy to read, with large fonts and minimal bullet points.
Unclutter it!
Make your slides visually stimulating so they catch viewers’ attention.
Get ahead.
Create slides well ahead of time and make sure they're crystal clear and nothing’s pixelated.

YOUR SESSION PREP

Create your session settings [+]


  • Location: Pick the location you plan to host your webinar from. What’s behind you? Make sure no one can pass behind you during the broadcast.
  • Internet: Find a place to broadcast where your Wi-Fi bandwidth is at its most optimal. Test your Wi-Fi within your computer preferences and consider locating yourself close to a router. Consider hard-wiring your internet with an ethernet cord if your Wi-Fi isn't 100%.
  • Sound: Pick a quiet and well-lit place where you won’t be disturbed. Turn off loud fans, air conditioners, etc. and avoid street noise. Consider using headphones to avoid echos and outside noise.
  • Lighting: Keep the light shining on your face and don’t let light come in behind you. Consider adding an additional light behind your video camera or laptop.
  • Video: Clean your camera lens. Ideally, you'll be calling in from a computer webcam or computer-connected camera, but you can also call in from your mobile device. Make sure the video is as crisp as possible.

Make it engaging [+]


  • Model best practices in online, remote and hybrid learning while attending to curriculum-specific content. As a presenter at ISTE20 Live, you're in the unique position to model innovative practices in online learning.
  • Create a learning experience that is beyond a static presentation. Consider learning modalities and how you can engage session attendees as learners. Bring new ideas for engagement to your attendees, and have them try something new to bring back to their educational environments.
  • Create opportunities for attendees to connect and learn from each other. Invite active participation in the session chat, try some activities and encourage collegial sharing of best practices during your session.
  • Engage your audience from the moment they join the event with an opening slide containing a relevant and interesting fact, anecdote, poll or a probing question. This could also be a big question they'll wrestle with during the presentation.
  • Outline what you'll be discussing during the session and in what order. Make it clear that people will leave with actionable advice and recommendations.
  • Engage your audience in active learning using the platform's built-in connection and collaboration tools. Encourage attendees to turn their cameras on at the start of the session and enable their mics when they have a question. Polls, surveys and breakout rooms are great for enhancing interaction between your sessions attendees.
  • Divide the information into manageable chunks and use multiple content delivery options to keep your audience engaged. Use slides, images, brief videos and sound to deliver your content. Use several learning modalities to present information and engage attendees in their own learning.
  • Consider the use of collaborative group work and collaborative learning. If your session includes group work or collaboration, consider the use of break out rooms. It's a more complex solution, but it enables you to divide participants into teams to discuss or work on a project together.

Practice, practice, practice [+]


Get acquainted with the LiveWebinar space. Don’t wait until the day of your session! Practice hosting your own webinar to get a feel for the tools. Log in to the event platform, use the program search to navigate to your session, and practice right on your session page.

Practice is key. We can’t emphasize this enough – do a run-through, actually, do a few run-throughs of your session!

  • Practice using all tech tools.
  • Know how you will do your transitions – to breakout rooms, slides, screen shares – and allow time to do this!
  • Consider how you will set up your screen so you can see notes, see the participants, see your communication with a co-facilitator.

Demonstrating and sharing information [+]


Uploading a presentation is a great way to share information, but sharing applications on your desktop is also a good way to engage attendees. Include live demonstrations online and navigate through the content you're discussing.

  • Give clear directions when navigating to websites and share the link in the chat.
  • Give time for these kinds of transitions.
  • Clearly explain when you're demonstrating an app and have a plan for how you'll answer questions from people that need help or fall behind.

Presentations are visual.

  • Create visually compelling content. Online presentation content works best when it relies on a combination of audio and visual elements, so make sure you have slides with compelling images.
  • The text on your slides should be readable and clear to everyone, so keep text to a minimum to give viewers time to grasp all the words.
  • Infographics are also a great way to get your message across because they combine visual elements, data and facts, which are reinforced by text.

Using questions [+]


Post discussion questions in your slides so they're visible to attendees during the session.

  • Consider allowing participants to ask questions during the event itself, rather than during a specific time period at the end. This will likely lead to interactive discussion that will feel real and relevant, and will encourage attendees to share practices.
  • Give participants time during the session – time to ask questions, time to respond, time to transition, time to experiment. Don’t be afraid of an awkward silence; sometimes it can have amazing results!

Remember, people receive information in a variety of ways, even in a virtual world.

Not only should you verbally share information and narrate what you're showing on the screen, also consider repeating important points on slides, including them in the chat, or creating surveys or polls as ways for people to absorb your session topic.

Take advantage of your digital tote! Upload resources like documents, slides and hyperlinks to your session from your presenter menu. Attendees can access these before the event, and they'll be listed right under your live video during the session.

SESSION DAY

ISTE room monitor

A room monitor will greet you in your session room 15 minutes before your presentation. Their role is to open the session room to let attendees in when the session starts and hit record. They'll also be monitoring the chat for logistical questions that attendees may have, including technical issues.

Test your tech

Be sure your audio and video are able to connect using this testing site.

Be on time.

As the leader of a session, please arrive 15 minutes before the it begins. The session will be set in “practice mode,” and attendees will be in a waiting room. Be ready to start on time.

Tech check
Test your audio and make sure your video is clear. If you sense any kind of delay, consider also dialing in on a separate phone line.
Materials
Make sure your presentation files are ready when you share your screen. Remember that ISTE provided you with materials to incorporate into your beginning and ending slides.
Ready to go!
Turn off any notification-generating apps you have on and unclutter your desktop in case you need to switch between windows.

Start on time.

Our sessions have tight turnarounds. Use the last few minutes of your session to take down any contact information for follow-up questions if you can’t get to them during your session.

SET THE STAGE WITH ATTENDEES

Ground rules Have a plan for sharing how you would like participants to respond or participate in the session, be clear and explicit, and model if possible. For sessions that will be interactive, set up some ground rules for interaction.
Interactions Set up an expectation regarding how attendees will interact. When should they ask questions? Should they focus more on the chat for conversation? Should they turn on their videos for more engagement? Don’t forget to refer to the chat and acknowledge any great comments, questions or ideas you're seeing!
Safe space If the topic is serious and you hope people will share personal stories, let them know this is a safe space to share. How will you create that space? Let people know what's not OK to share out after the session.
Downloads Set aside time at the start for participants to download any apps they'll be using, open any docs or set up any websites they'll need to navigate to. Consider sharing this information during the introduction so they have a few minutes to do it. Put the information on a slide with links. Put live links in the chat. Describe any details in advance to help attendees understand how it will work.

KEEP THE MOMENTUM GOING

Happening next

There can be a number of sessions following your session. Connect the dots to other sessions that complement yours so attendees can continue their learning journey. Read through the program in advance so you understand what content is happening surrounding your session.

And finally...we couldn't have done it without you!

We know this is an unbelievably busy time in our lives both personally and professionally. From the bottom of our hearts, we thank you for being a part of this event. The educators who attend ISTE20 Live will leave with more confidence, more skills and a new-found community! We at ISTE thank you for that.

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