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G Suite — Going Through the Admin Console With a Fine-Tooth Comb

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Participate and share : Poster


Friday, December 4, 12:00–1:00 pm PST (Pacific Standard Time)

Debra Atchison  
There are a lot of settings in G Suite that, quite frankly, weren’t designed for schools. We'll take an extensive walk through the admin console and show you settings and suggested changes to make domains safe and secure for students.

Audience: Chief technology officers/superintendents/school board members, Technology coordinators/facilitators
Skill level: Beginner
Attendee devices: Devices required
Attendee device specification: Laptop: Chromebook, Mac, PC
Participant accounts, software and other materials: All attendees should bring with them their G Suite Super Admin username and password.
Topic: Technology infrastructure and connectivity
ISTE Standards: For Education Leaders:
Empowering Leader
  • Inspire a culture of innovation and collaboration that allows the time and space to explore and experiment with digital tools.
Systems Designer
  • Ensure that resources for supporting the effective use of technology for learning are sufficient and scalable to meet future demand.
  • Protect privacy and security by ensuring that students and staff observe effective privacy and data management policies.

Proposal summary

Purpose & objective

Many schools are “Going Google” and becoming G Suite for Education schools, but the administrators of their Google Domains don’t have training in how to setup and manage their domain effectively and efficiently. Many G Suite Super Admins are left to figure it out on their own. Just like I did when I first became a Google Admin. I felt as though I was “flying by the seat of my pants” in trying to figure it all out. G Suite for Education is based on G Suite Cloud, which quite frankly, was not designed with students in mind. School domains come not ideally configured for use with students or in a school environment. This session will help district admins learn how to manage their domain all while keeping their students safe in their new Google environment. It will save them time because I will walk them through everything in the console and they won’t have to spend hours and hours and hours trying to figure it all out on their own. The fact that domain administrators return every year to see this presentation is proof to me of evidence of success!

Outline

1. Intro & Purpose of session
-Technical session for GAfE Domain Administrators
-For those already managing a Google Apps domain for their districts who want to know more about making the domain easier and more efficient to manage while safer for their students.
2. Tips & Tricks to keep in mind when managing a Google Apps domain
3. In depth step by step walkthrough of every main area of the domain console
-Organizational units
-Turning on and off apps & features (especially the ones that are not made for schools and students)
-Changing recommended settings for each app service turned on
-Pushing apps & extensions
-Managing Chromebooks
-Turning on services for some suborgs and off for others
-Managing mobile devices
-Using the app for domain administrators
4. Q&A & Wrap up

Supporting research

I don’t know of current research that says this is a needed training, but I do know several districts that have hired me to come in and help their G Suite admin set up their console. I always leave inspired because their admin team feels more in control of what is going on with their accounts. There is no manual that comes with becoming a G Suite school. I become that manual for them, saving them countless hours of trying to figure this out all on their own. I did find this article from a year ago on the benefits of being a G Suite district, https://spinbackup.com/blog/g-suite-for-education-benefits-gsuite-administrators/ It shows why schools are going Google, but there’s not much out there telling them how to do it. That is where this ISTE 2020 workshop comes in!

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Presenters

Photo
Debra Atchison, Deb Atchison Consulting, LLC

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