Get ready for ISTELive 21! Launch the site now.
Leadership Exchange
at ISTELive 22
Edtech Industry
Network Summit
Creative Constructor
Lab Virtual
Edtech Advocacy &
Policy Summit

Automate Everything: An Administrator’s Guide to Working Smarter, Managing Efficiently, & Communicating Effectively

Participate and share

Participate and share : Poster

Thursday, December 3, 12:00–1:00 pm PST (Pacific Standard Time)

Jamie Lewsadder  
David Paszkiewicz  

Yes, it's a crisis. YES--leadership is more valuable than ever. Learn tools for efficient communication and to improve student achievement and school culture. Explore tools that enhance your effectiveness and give you more time to do what’s most important: lead excellent schools. Warning: This session may change your life.

Audience: Chief technology officers/superintendents/school board members, Principals/head teachers, Technology coordinators/facilitators
Skill level: Intermediate
Attendee devices: Devices required
Attendee device specification: Laptop: Chromebook, Mac, PC
Participant accounts, software and other materials: Participants should have a Google account to be able to participate in the session's activities. Free Google accounts can be created at

The tools presented in this session will not work or a tablet computer or any device running a mobile operating system. Laptop computers (Mac, PC, Chromebook) are required to use the free automation software, but if you don't have one, feel free to join us and look over someone's shoulder!

Topic: Assessment/evaluations/use of data
ISTE Standards: For Education Leaders:
Visionary Planner
  • Communicate effectively with stakeholders to gather input on the plan, celebrate successes and engage in a continuous improvement cycle.
  • Engage education stakeholders in developing and adopting a shared vision for using technology to improve student success, informed by the learning sciences.
Connected Learner
  • Use technology to regularly engage in reflective practices that support personal and professional growth.

Proposal summary

Purpose & objective

Everything seems harder now: we'll show you some ways to make life a bit easier. This session will address two major challenges for school leaders--supporting student learning during a crisis year, and managing the mountain of data and paperwork--and offer innovative solutions. To illustrate these concepts, I’ll provide a website with free-to-take examples for our attendees. Learn how to automate the adminis-trivia of a remote learning and in-person school, with tips for administrators to use and share with their teachers. (
Leveraging the power of Google’s G-Suite Apps, we’ll demonstrate how to use Google forms to create fast and complete teacher/staff evaluations, IEP notes, collect goals and objective data and info, manage one’s own parent communication log, and solicit student affective data. Attendees will also learn strategies to share student behavior information with teachers and create on-the-fly exit tickets for students, all using free Google Forms.
Participants will learn the use of autoCrat, an add-on for Google Sheets that creates simple, customized, one-click documents directly from Google Forms. Honestly, this tool is magical, and our special educator colleagues who use it say that they’ve shaved hours off of their weekly workloads. Attendees will enter common IEP notes, and get an instantaneous email with a complete IEP report. From there, I’ll guide the audience to resources that will help them create these reports in their classrooms. autoCrat can be used for PLC notes, evaluations, IEP notes, parent communication, preschool induction, form letters, notes-on-the-go (for administrators and specialists such as PT, OT, APE), speech and language, daily goals and more. I’ll give examples of many of these on my website.
My goal for this session is to show school leaders that, with a bit of creative problem solving, they can greatly innovate their schools, from classroom management to administrative workflow, even in the midst of a crisis.


90 Minute Plan
--5 minutes: Welcome and explore our resource websites.
--30 minutes: See the Power of Google Forms in the Distance Learning Classroom: Introduce Online Classroom Management Strategies, Drop-in Evaluation Feedback for Teachers, Team Meeting Notes, Discipline Records
--45 minutes: Create automated documents with autoCrat. I’ll give a step-by-step tutorial to lead attendees through the process of creating their first automated document. Participants will work in pairs to work through the process of creating an automated document, with plenty of time to play, customize, and collaborate.
--10 minutes: Special Educators Bonus: Explore how autoCrat can streamline the special ed workload.

Supporting research

Horng, E. L., Klasik, D., & Loeb, S. (2009). Principal time-use and school effectiveness. (School Leadership Research Report No. 09-3). Stanford, CA: Stanford University, Institute for Research on Education Policy & Practice

This paper supports the heart of my presentation: when administrators can reduce time on the paperwork, they have more time to focus on the big picture of organizational management, which leads to larger gains in student achievement.

The School Principal As Leader: Guiding Schools To Better Teaching And Learning, from This Wallace Perspective January 2013

This report presents the idea that “ Effective leaders view data as a means not only to pinpoint problems but to understand their nature and causes. To get the job done, effective leaders need to make good use of the resources at hand. In other words, they have to be good managers." That, too, is the focus of my presentation.

More [+]


Jamie Lewsadder, La Canada Unified
David Paszkiewicz, La Canada Unified School District

People also viewed

10 Quick Activities to Inject Creativity Into the Classroom With Adobe Spark
A Robust Decision Support System
Designing Multimedia for Student Reflection: Lessons From a Team Collaboration and Debrief