Event Information
All presenters must sign a Participation Agreement/Model Release form on your presenter portal for each accepted session by January 17, 2025.
Presenters will receive an email notification in mid-December when proposal acceptance or decline notices have been posted on presenter portals. If accepted, each presenter will need to log into their presenter portal to confirm participation and sign a model release.
The conference will be based in Central Daylight Time (CDT: UTC−05:00) as the in-person conference will be held in San Antonio, TX. You will have the option to display session times in CDT or in your device's time zone. You can change between the two by clicking the link for time zones on the program search page.
Sessions presented virtually will all be recorded. Sessions presented in person may be recorded. All presenters must sign a Participation Agreement/Model Release form from their presenter portal. Submitters of student presentations are responsible for obtaining permission for each student and will be contacted with details in May.
Please note that recordings will be online for up to 6 months behind a password-protected login for conference attendees, and attendees will not have the ability to download sessions.
If you do not agree to the model release, email conf-program@ascd.org.
From your presenter portal, find the proposal you want to edit, click the CLICK TO VIEW/EDIT button, and click the link to the right that reads "View/edit this section." Format, topic and delivery preference are not editable once entered. Select fields that were used for review purposes may also be locked. Title and description are editable through mid February.
Add presenter(s) to your session proposal by logging in to your presenter portal. Find the proposal you want to edit, click the CLICK TO VIEW/EDIT button, and scroll to the bottom of the page to the "Presenter" section. Click the link to the right that reads "View/edit this section.
There is a limit of four presenters for all formats except Panels and Playgrounds. Panel submitters will work with conference program staff to select co-presenters. Please see additional details under "Panel" of the "Format-Specific Session Information" below. There is a limit of 25 presenters on Playgrounds. There is a limit of five K-12 student presenters for all formats.
A Federal Trade Commission (FTC) ruling requires that anyone who endorses a product through social media or presentations, should make the relationship with the brand (“material connection”) obvious. A “material connection” to the brand includes a personal, family, or employment relationship or a financial relationship, such as the brand directly paying fees, covering travel, or providing free or discounted products or services.
Disclosure of these kinds of relationships at the conference is important because it helps keep recommendations honest and truthful, and it allows people to weigh the value of presenter endorsements.
As an influencer, it’s your responsibility to make these disclosures, to be familiar with the Endorsement Guides and to comply with laws against deceptive ads.
All conference presenters will be asked to disclose relevant details by June 21, including the company/companies and relationship(s)/compensation or indicate that they do not have a material connection to disclose. Please be sure that any presenters on your session are aware of this reporting. If accepted, the disclosure form will be located on your presenter portal.
All adult presenters must register to attend the conference.
By using the email address associated with your ISTELive+ASCD Annual 25 presenter record when you register, you'll receive the discounted presenter rate.
ISTE+ASCD deeply appreciates all that presenters do to shape and support the annual conference. Offering the most discounted registration rate to presenters is one way we hope to extend our gratitude.
Presenters with sessions in-person need to register for the conference in San Antonio, which gives you in-person participation, as well as access to all recorded content.
Presenters with virtual sessions only can choose from any of the registration options, choice will depend on whether they choose to attend the conference in-person or virtually.
In Person: The standard front-of-room equipment set includes a combination of wired and wireless presenter internet connectivity, LCD projection with screen, 1 Wireless lavalier mic, 1 Podium Mic, 2 Wireless Hand Held, Cast/Airplay Mirroring service and a sound system to connect to the presenter’s laptop. Attendees will have wireless internet connectivity.
Please note for Research Papers Roundtables: No technology or power is provided at each of the tables; a charging station will be at the back of the room.
Remember, you must provide your own computer or device. Please bring the appropriate VGA or HDMI adapter for connecting to projectors or display monitors if you’re planning to use a Mac laptop or iPad as your presentation device.
Virtual: The conference does not provide equipment for presenters. Presenters must provide their own computer, internet connectivity, lighting, microphones, etc.
We suggest and encourage an ethernet connection to the device you are presenting from as it will provide a more robust and stable internet connection. A minimum of 5 Mbps upload and download connection is recommended for a consistent streaming experience. A speed test can be run here to verify your connection. It is also imperative when previewing and testing your presentation on the conference platform you do so on the network you plan to present from as school networks or computers may have firewalls blocking the streaming service.
If you are presenting virtually and also in San Antonio, please be prepared with any equipment necessary to do so, as well as a quiet space to give your presentation.
Please consider accessibility! With the conference being hybrid, we’re able to expand our audience to an even more diverse group of attendees and we want to ensure all can enjoy the experience. Please review these in person presenter accessibility tips for your live session, presentation materials and shared resources.
ISTE+ASCD creates a digital tote that allows conference attendees to collect important materials from sessions or exhibits they may want to reference later.
Please upload any materials or URLs that may be used or referenced in your session so in-person and virtual participants can benefit from your resources or contact you. Please consider resources that are accessible on screen readers. If you provided a presentation website with your session submission, it's automatically added as one of your session resources. You may edit or remove items as needed at any time through the digital tote on your presenter portal.
Handouts/resources may be uploaded as URLs or files at any time, through the weeks after the conference.
Guidelines for formatting and submitting your research paper are available below under "Format-specific session information, research papers."
In-person
You are encouraged to provide electronic or print handouts. Upload handouts via your presenter portal to make them available to attendees through the conference website program search. You may upload handouts through July 31. For printed handouts, you can use the room capacity information from the room specs on your presenter portal (available in May) to gauge the number of copies. Poster presenters should plan to bring approximately 100 copies of their handouts.
Download the presenter badge from your presenter portal and add it to your X, Facebook and other digital profiles as a fun way to promote yourself and the conference!
Presenters and exhibitors have the opportunity to link their sessions with online exhibit listings, making sessions easier to find. Please help us create a holistic learning environment that enriches the attendee experience while supporting your goals and those of our corporate partners. Establish connections with exhibitors whose products and services are an integral part of your session content on your presenter portal. Click on the link to "Connect your session to exhibitors with related products and services." to search for exhibitors by company name and product category, or confirm requests from exhibitors to connect to your session. You can connect up to 10 exhibitors to your session.
Preregistration is required for Preconferences, Forums and some in-person Creation Labs and Learning Labs. Presenters can view the enrollment roster and email participants from your presenter portal. Available in mid February.
For in person Creation Labs and Learning Labs, seats not claimed 5 minutes before start will be released to those waiting in the stand-by line on a first-come, first-served basis. Attendees will be able to register to attend one Creation Lab or Learning Lab per day.
In-person: The room setup and equipment provided by ISTE+ASCD can be viewed by clicking on the "Update your technology details and view room specs." link beneath your session time and schedule on the presenter portal. The room number/location and capacity are also available here.
Sessions will be held at the Henry B. González Convention Center, the Grand Hyatt San Antonio, and the San Antonio Marriott Rivercenter.
Room Access
Presenters may access their rooms to familiarize themselves with presentation station equipment and test their laptop connections in the mornings beginning at 8:00 a.m. before sessions start and during the breaks between sessions. There will also be a practice presentation station set up in the Presenters' Suite located in the Convention Center in Room 216AB.
This year there is a flexible learning session room. If you are presenting in this room, feel free to encourage attendees to move the furniture to fit the learning. Try to incorporate flexible learning concepts into your session content for maximum effect. Play and have fun!
Primary presenters for in-person sessions must be physically present to moderate their events and provide presentation laptop/tablet including connection for any remote co-presenters if applicable.
Attendees can submit session evaluations via the app or the conference website. You may review evaluation questions in your presenter portal before your session. Please remind attendees to complete an evaluation at the end of your presentation. Website submissions appear immediately in your portal; app submissions will be added within one week after the conference ends.
After the conference, your certificate of presenting will be available in your presenter portal.
The ISTELive and ASCD Annual 25 Presenter Survey will be available in your portal at the end of each conference day. If you didn’t complete the survey during the event, you can still access it afterward to share feedback on presenter communications and resources.
You will be added to your session as a speaker with alternate host privileges. Here is a short, helpful video that shows all host capabilities in meetings: https://youtu.be/Dcd6nNmtGo0.
Being an alternate host means you have host capabilities like launching breakout rooms and managing attendee controls. Use this power with caution and note that your session volunteer will oversee the fundamentals (noted below). Here is some more thorough information on using tools:
MicrophoneBelow is a standard run of show for an ISTELive 25 and ASCD Annual 25 presentation:
| Time | Action |
|---|---|
| 10 minutes before your session | Navigate to your session using the program search to ensure you’re able to enter the room and connect to audio and video. |
| 7 minutes before your session | Be in your session room with your resources pulled up, camera and audio on. A room moderator will meet you to assist with any problems. You can interact with attendees through the chat while they’re in the waiting room. It’s a great way to engage attendees and let them know they’re in the right spot. |
| 2-5 minutes before your session | Your room moderator will open the room with your approval and allow attendees to filter in. Greet them verbally and again in the chat, letting them know you’ll be starting shortly. This is also a good time to remind people to download the resources in the digital tote, pull up an application you’ll be working with, or do anything else needed to prepare for your session. |
| At session start time | Your time to shine! Introduce yourself and take it away. It’s up to you to start and end your session on time. |
If you need help as you prepare for your presentation, please reach out to or chat with customer support on the ISTELive 25 and ASCD Annual 25 homepage (located in the bottom right corner). If you need help during or close to your presentation time, please ask the moderator in your session room or reach out to the Virtual Website Support at the Help Desk in the website.
There is a limit of five student presenters per session with one adult chaperone.
Students must be with an adult at all times. Student presenter names must be added or updated by June 6 to ensure their badges are ready when they arrive or to be able to gain access to the virtual website. Non-presenting students or children under the age of 16 (including infants) are not permitted in sessions, events or the expo hall. Badged student presenters are permitted to attend their sessions only and the expo hall with a chaperone. A chaperone badge allows a non-presenting chaperone to accompany students at all times. The chaperone badge does not permit attendance at any conference events independent of student participation. A chaperone who is not presenting does not need to be named on the session record; a badge can be picked up onsite at the conference.
As the submitter/lead adult presenter for a student presentation, you're eligible to receive a nontransferable complimentary registration as long as you bring a K-12 student.The student(s) must be listed on your session record prior to activating your complimentary registration. By using the email address associated with your ISTELive+ASCD Annual 25 presenter record when you register, you'll receive the complimentary registration.
Due to space restrictions, additional students and additional chaperones are not permitted. ISTELive+ASCD Annual 25 is a professional event for educators to share insights with each other to move educational practice forward. Part of making this a successful event is that presenters engage with attendees regardless of the format of their presentation. This is particularly true for poster presentations, with the students presenting and engaging with fellow attendees. We ask that any chaperones/chaperoning parents supervising the students not congregate around the poster as we want the students to share their work and learning with attendees.
During all active operating hours of ISTELive+ASCD Annual 25, no one under 16 years of age will be permitted to attend sessions or visit the expo unless that person is a badged student presenter or a school-aged (age 5+) registered attendee who has purchased registration and is accompanied by an adult chaperone. Students must be with an adult at all times.
Log in to your presenter portal and click on your session.
Scroll to the bottom of the page where it says "Presenters" and click "View/edit this section."
Add the student's contact information under "Add presenters." If presenter is a K-12 student, email address is not required.
Be sure to indicate they are a student presenter by checking the "Student presenter?" box.
If a student is already listed on your session as a "Presenter," change the drop-down field next to their name to the role "Student presenter."
Student presenter names must be added or updated by June 6 to ensure their badges are ready when they arrive onsite or to be able to gain access to the virtual session if presenting virtually.
During all active operating hours of ISTELive+ASCD Annual 25, no one under 16 years of age will be permitted to attend sessions or visit the expo unless that person is a student presenter or a school-aged (age 5+) registered attendee who has purchased registration and is accompanied by an adult chaperone.
In Person: Student presenters can pick up their name badges at the student presenter check-in counter located in registration in Bridge Hall located on Level 1 of the Henry B Gonzalez Convention Center. These complimentary badges give them access to the expo hall (see "Student Presenters in the Expo Hall" below). All student presenters under 16 must complete the Expo Hall Student Presenter Policy form at the student presenter check-in counter. During all active operating hours of the conference, no one under 16 years of age will be permitted to attend sessions or visit the expo unless that person is a badged student presenter or a school-aged (age 5+) registered attendee who has purchased registration and is accompanied by an adult chaperone. Minors must be badged and with a badged adult at all times.
Important: Student presenter names must be added or updated by June 6 to ensure their badges are ready when they arrive. To add/update student names, log in to your presenter portal, click on the title of your proposal and scroll down to the “additional presenter” section of your session proposal. This will ensure that students’ names display next to their presentations on the conference website and mobile app
Virtual: Student presenters will be able to login in June, once they have been registered.
In Person: There is a limit of five student presenters per session with one adult chaperone. Students must be with an adult at all times. A chaperone badge allows a non-presenting chaperone to accompany students at all times. The chaperone badge does not permit attendance at any conference events independent of student participation. A chaperone who is not presenting does not need to be named on the session record; a badge can be picked up onsite at the conference at the student presenter check-in counter.
Non-presenting students or children under the age of 16 (including infants) are not permitted in sessions, events or the expo hall. Badged student presenters are permitted to to visit the expo hall when accompanied by an adult chaperone. Adult chaperones may not have more than five students per group. Students are expected to keep their voices down, stay in their groups and refrain from taking exhibitor giveaways unless they are offered. All student presenters under 16 must complete the expo hall Student Presenter Policy form and turn in the top half of the form when they pick up their badges at the student presenter check-in counter.
In person: 60-minute Innovator Talks or Interactive Sessions presented within the Innovation Arcade, an immersive learning experience designed to feature emergent technologies and their possibilities for education in a hands-on, immersive learning environment. The Emergent Technologies Connections Stage in the Innovation Arcade is intended to showcase emergent technologies and facilitate the bigger discussions around them. Presenters on this stage will have an opportunity to introduce new ideas, discuss thought provoking uses of technology and showcase successful projects.
Virtual: No virtual offering in this format.
Click for more information about Innovation Arcade Connections Theater.
In Person: 60 or 90-minute session focused on exploring new resources, developing new skills or creating through extensive hands-on activities using participant's own device. Attendees will walk away with an artifact, project or resource they have created. Attendees are required to preregister.
Virtual: 50-minute session focused on exploring new resources, developing new skills or creating through extensive hands-on activities using participant's own device.
In person: A destination for creative inspiration and hands-on making, including an interactive Gallery showcasing projects created by students and educators from the ISTE+ASCD community and a Studio space hosting workshops with local artists. The Gallery will feature original works representing creative learning experiences that cultivate critical thinking, inspire creative expression, spark artistic exploration, and encourage bold, original ideas. Spark the joy of learning through creativity – join us daily at the Creators Fiesta, see the program for the full schedule of workshops and activities.
In person: 90-minute cutting-edge showcases within the Innovation Arcade of the latest advancements in AI, AR, VR and XR. Exploration Labs brings to the forefront hands-on activities with immersive technologies through interactive demonstrations and hands-on experiments. Participants will be cycling throughout the Arcade.
Virtual: No virtual offering in this format.
Click for more information about Innovation Arcade VR Labs or AI/AR Labs.
In Person: 2-3 hours. Forums provide an in-depth, thematic, community-focused learning experience curated for a specific audience, or designed around a specific curriculum focus. Forums include structured conversation and networking opportunities, and may include hands-on learning experiences. May or may not require pre-registration and/or additional fees.
Virtual: No virtual offering in this format.
In Person: 5-minute talk with graphic slideshow on large stage. Presenters have five minutes to speak about their professional passions using 20 images. Each slide is displayed for 15 seconds, and slides are automatically advanced. The presentations are meant to fire up the audience by generating awareness and stimulating thought and action.
Click on the multi-presentation title to view the description to see the presentation order.
In Person: 60-minute focused, diverse, and dynamic exploration of a particular topic.
Virtual: 50-minute focused, diverse, and dynamic exploration of a particular topic in a webinar virtual experience.
In Person: 60-minute lecture featuring audience participation and interaction with the presenter(s) during the session, including hands-on interaction, discussion or creation of a collaborative resource.
Virtual: 50-minute session featuring audience participation with the presenter(s) during the session via chat, with hands-on interaction such as creating a collaborative resource or participating in a presenter-led poll or other activity. Held in webinar format with breakouts and the ability to allow attendees to share video and microphone.
In Person: 60 or 90-minute collaborative session focused on solving a classroom or school wide challenge. Working with a facilitator and colleagues, attendees will participate in interactive activities and discussions. Attendees are required to preregister.
Virtual: 50-minute session focused on exploring new resources, developing new skills or creating through extensive hands-on activities using participant's own device.
In person: 60-minute immersive classroom experience that models the integrated use of highly effective instructional practices and strategies aligned with proven technologies. This session format aims to recreate a real classroom experience, where the presenter is the teacher and the attendees experience the lesson from the student perspective. Model Lessons showcase how educators can create and implement their own lessons for their students.
Virtual: No virtual offering in this format.
Click for more information about Innovation Arcade Model Lesson Experiences.
Details available in February.
In Person: 60-minute conversation with a designated moderator facilitating a discussion focusing on an issue facing the field with two to five panelists with diverse perspectives.
Virtual: 50-minute conversation with a designated moderator facilitating a discussion focusing on an issue facing the field with two to five panelists with diverse perspectives.
Proposers will submit an idea for a great panel topic, including potential panelists. If selected, they will work collaboratively with the ISTE+ASCD program team to develop their idea and build out a diverse slate of panelists.
ISTELive+ASCD Annual 25 wants to ensure our panels have great representation from a variety of perspectives and demographics. In the interest of identifying and elevating new voices to our community, we can support proposers with panelist recommendations as needed. New voices can bring fresh perspectives and innovative examples to the program, and we want to create opportunities to intermingle ISTELive+ASCD Annual 25 veterans with newer educators (or educators newer to our community). We think this blend makes for the most vibrant program offerings.
In Person: Playgrounds are large-scale, multi-presenter, hands-on learning experiences with a variety of learning and demonstration stations based around one theme. Playgrounds allow for experiential, playful discovery of new technologies and practices in a hands-on learning environment, and include six hands-on learning stations and two small demonstration stages. Playgrounds showcase new pedagogical implementations and multiple sandbox experiences for attendees. Led by educators for educators, playgrounds focus on play, discovery and experimentation as part of the learning process.
Playground coordinators propose an overarching theme, and if selected, will work with the conference program team to further develop and build out the playground experience, including the recruitment and coordination of their playground presenters. There is a limit of 25 presenters per Playground.
Virtual: No virtual offering in this format.
In Person: A 90-minute, demonstration-style presentation delivered in an open, multi-station environment that enables presenters to engage their audience in more intimate one-on-one and small-group conversations. A visual poster display will be included in each station setup.
Virtual: A 50-minute live webinar virtual experience with visual elements and resources that are available to attendees.
Setup and Teardown
Each presentation group will have 30-minutes to set up before their presentation and 30-minutes to teardown afterward. Please adhere to these timelines so every presentation group has sufficient time.
You must carry all of your equipment into the convention center. No deliveries will be accepted at the loading docks. If you have a lot of materials, consider mailing items to yourself at your hotel.
In Person Formats:
Lecture: In 60-minute lecture presentations, authors have 25 minutes, including Q&A, to present abbreviated versions of their research papers, which is followed by feedback (if there is a discussant) and/or a discussion with the audience. There are two presentations per hour. Presenters will go in the order they appear in the program. Please plan to attend the entire session for your time slot/room.
You can determine how to best use this time – you could present for 15 minutes and leave 10 minutes for Q&A, present for 20 minutes and leave 5 minutes for Q&A, etc… During the final 10 minutes of an in-person session*, a discussant will talk about each paper. Discussants have been asked to “highlight research paper strengths, raise questions/issues for broader consideration that connect to these works, provide constructive, positive feedback to the research paper presenters about their research, and/or draw connections between the papers and your own educational experiences.”
*Note: There will not be a discussant for virtual sessions due to time limitations.
Typically, presenters create a multimedia presentation (e.g., Google slides, PowerPoint) to present their studies (but feel free to be creative!). You will have a projector and the room should host 50-100 potential attendees (although typically audiences have varied from 15-50 attendees) but not a computer - so please plan to bring your own computer and adapter to connect. It also helps if you coordinate use of only one computer for the presentations to minimize transition time and potential technical issues (this can be done by having your presentation ready on a flash drive or in the Cloud, like on Google slides). Remember that many practicing educators will be attending your session. Make sure to engage them as members of your audience and make connections from research to practice.
Ideally, prepare slides to show during your presentation.
Here is a template you can use to organize your presentation slides.
Roundtable: In 60-minute roundtable presentations, papers with similar research topics are each assigned to present in the same room, consisting of multiple round tables. Each presenter (or pair/group of presenters for a single paper) will have their own round table (which fits 10-15 participants) and the opportunity to engage participants in an hour-long discussion of their work.
Roundtables are intended to be more collaborative discussions about research. Participants might drop by your table for a few minutes or stay for the entire hour. It can be helpful to have an elevator pitch (2-3 minutes) about your research for when new participants join your table, or to point new participants to your handouts so they can review them and join in any discussions currently going on at your table.
The session presider will make brief announcements at the 20 minute and 40 minute mark encouraging participants to visit other tables (however, participants may choose to stay at the table they are currently at).
You are encouraged to provide printed handouts (15-30) or digital handouts (e.g., a QR code on your table or computer that leads participants to your presentation slides). No equipment is provided. Outlets may not be available. Attendees will have wireless internet connectivity.
You do not need to prepare any slides, but if you do, you are welcome to use this template.
It can be helpful to have 5-10 questions/thoughts/ideas to explore ready to discuss with participants related to your research. Generally roundtable presentations are a place to discuss, think, and learn together with others.
Poster: In 90-minutes poster presentations, authors will be expected to engage in a demonstration-style presentation in a multibooth location, which involves interacting one on one or with small groups. See Posters for more details.
Virtual Formats:
Lecture: In 50-minute virtual lecture presentations, authors present abbreviated versions of their research papers, which is followed by feedback (if there is a discussant) and/or a discussion with the audience. Please plan to attend the entire session for your time slot/room. Typically, presenters create a multimedia presentation (e.g., Google slides, PowerPoint) to present their studies (but feel free to be creative!). Presenters will go in the order they appear in the program and the presentation will have a chat feature; therefore, it helps to monitor chat. There will be a volunteer who will record the session and be there for you to help out if there are any technical issues or questions. Remember that many practicing educators will be attending your session. Make sure to engage them as members of your audience and make connections from research to practice.
Typically, presenters create a multimedia presentation (e.g., Google slides, PowerPoint) to present their studies (but feel free to be creative!). Typically presenters go in the order they appear in the program and the presentation will have a chat feature; therefore, it helps to monitor chat. There will be a volunteer who will record the session and be there for you to help out if there are any technical issues or questions. Remember that many practicing educators will be attending your session. Make sure to engage them as members of your audience and make connections from research to practice.
Poster: A 50-minute live webinar virtual experience with visual elements and resources that are available to attendees. Please see additional details under "Poster" of the "Format-Specific Session Information" above.
Listing Presenters and Co-Authors
On your presenter portal, find the proposal you want to edit, click the CLICK TO VIEW/EDIT button, scroll to the "Presenters" page and click the link to the right that reads "View/edit this section."
Presenters are typically listed in alphabetical order by last name, but research submitters can specify the order of presenters or co-authors as you prefer to have them displayed in the conference program and conference app. Primary presenters for in-person sessions must be physically present to moderate their events and provide presentation laptop/tablet including connection for any remote co-presenters if applicable. Please use the role “Presenter” for any authors/presenters who will be presenting in San Antonio and list other authors as “Co-author” if they are not presenting.
Research Paper Guidelines
As a condition of acceptance, please upload your full research paper in PDF format by June 1 via your presenter portal. Research Papers should adhere to the following requirements:
Research Papers will be posted as submitted, without additional editing or formatting, so please proofread carefully. Research paper authors maintain the copyright to their papers and are free to submit them for publication. We recommend including your own copyright statement on your research paper.
In Person: 30-minute fast paced, energizing session that provides attendees with bite-sized and actionable ideas. *Turbo Talks presentations typically take place in an open, public space.
Virtual: 25-minute fast paced, energizing live webinar experience that provides attendees with bite-sized and actionable ideas. Two Turbo Talks are combined into an unmoderated 50-minute session.
In Person: 1 to 2 hour off-site excursion, organized and led by the presenter, with a cultural, educational or historical focus that allows attendees to experience San Antonio and mingle with locals.
NOTE: Transportation is not provided to offsite experiences, so please keep in mind location in relation to the Convention Center. Walking tours depart from the Convention Center. If you hope to visit a location with an entrance fee during your trip/tour, that entrance fee should be noted as part of your submission.
Virtual: No virtual offering in this format.
See the conference mobile app in June for detailed maps including point to point navigation. The poster lobby map is available under Format-Specific Session Information: Posters.
Presenters can pick up their conference badge at the registration counters in Bridge Hall located on Level 1 of the Henry B Gonzalez Convention Center.
Registration hours:
Saturday, June 29, 8 a.m. ‐ 6 p.m.
Sunday, June 30, 7 a.m. ‐ 6:30 p.m.
Monday, July 1, 7 a.m. ‐ 5:30 p.m
Tuesday, July 2, 7:30 a.m ‐ 6 p.m.
Wednesday, July 3, 7:30 a.m. ‐ 2 p.m.
Details available in June.
Coat and bag check
Marketplace Lobby
Sunday, 7a ‐ 7p
Monday, 7a ‐ 6p
Tuesday, 7a ‐ 6p
Wednesday, 7a ‐ 3p.
$2 per coat and $3 per bag checked
Presenters will receive three free checked bags. Tickets will be on your presenter badge sheet.
The Presenters' Suite is a dedicated space where presenters can connect, relax and/or prepare to present utilizing the sample presentation station equipment. You will need to show your presenter badge or be listed as a presenter in the ISTELive or ASCD Annual 25 program to access the room. The Presenters’ Suite, located in the Convention Center, Room 216AB is open during the following times: Sun.,11:00-3:30 p.m.; Mon., 8:00 a.m.-5:30 p.m.; Tues., 8:00 a.m.-5:30 p.m.; Wed., 7:30 a.m.-12:30 p.m. Snacks will be available throughout each day on a first-come, first-served basis. This space is for conference presenters only.
Presenters may access their rooms to familiarize themselves with presentation station equipment and test their laptop connections in the mornings before sessions start. There is also a presentation station set up in the Presenters' Suite located in room 216AB in the Convention Center.
Details available in June.
Please plan to coordinate shipping any materials with your hotel.
Due to security and safety concerns, drones cannot be flown or launched within or outside of the Convention Center or on hotel properties without specific approval. Please email conf-program@ascd.org with specifics of your desired usage to start the approval process.
Thank you for being a presenter at ISTELive 25 and ASCD Annual 25! We’ve designed this conference to be a unique, personal and productive opportunity for educators around the world, so we want to be sure you have everything you need to succeed!
Once you’ve arrived onsite, we invite you to visit Presenters’ World in room 303 to mingle with other ISTELive 24 presenters, take a moment to relax or grab a quick snack before or after your presentation. An AV station will be set up so you can practice your presentation.
Also, Bag Check will be located in room 504, to store bags/equipment during the day. Presenters will be given three complimentary bag-check tickets.
Let's get started!
Understand how many minutes you have to speak and write a short script for each section. Make sure you cover all the topics you’re passionate about. Here are some things to consider in your scripting:
| INTROS 5 min |
Bio, objectives, why you're qualified to be speaking on this topic. TIP: Allow time for participants to download apps or sites needed. |
| DURING | Time for interactivity. List of the main points you need to hit that correspond to slides. |
| CLOSING 5 min |
What is your call to action? Thank-you's and your contact info for presenter slide. Any follow-up plan or next steps for participants. |
 |
Practice reading your script a few times and track how long it takes. Use a stopwatch to make sure you stay within your designated session time. |
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Be on time.As the leader of a session, please arrive 30 minutes prior for to your session. Be ready to start on time. |
End on time.Our sessions have tight turnarounds. Use the last few minutes of your session to take down any contact information for follow-up questions if you can’t get to them during your session. |
| Ground rules | Have a plan for sharing how you would like participants to respond or participate in the session, be clear and explicit, and model if possible. For sessions that will be interactive, set up some ground rules for interaction. |
| Interactions | Set up an expectation regarding how attendees will interact. When should they ask questions? Don’t forget to acknowledge any great comments, questions or ideas you're seeing! |
| Safe space | If the topic is serious and you hope people will share personal stories, let them know this is a safe space to share. How will you create that space? Let people know what's not OK to share out after the session. |
| Downloads | Set aside time at the start for participants to download any apps they'll be using, open any docs or set up any websites they'll need to navigate to. Consider sharing this information during the introduction so they have a few minutes to do it. Put the information on a slide with links. Describe any details in advance to help attendees understand how it will work. |
