Presenters will receive an email notification in mid-December when proposal acceptance or decline notices have been posted on presenter portals. If accepted, each presenter will need to log into their presenter portal to confirm participation and sign a model release.
The conference will be based in Central Daylight Time (CDT: UTC−05:00) as the in-person conference will be held in San Antonio, TX. You will have the option to display session times in CDT or in your device's time zone. You can change between the two by clicking the link for time zones on the program search page.
From your presenter portal, find the proposal you want to edit, click the CLICK TO VIEW/EDIT button, and click the link to the right that reads "View/edit this section." Format, topic and delivery preference are not editable once entered. Select fields that were used for review purposes may also be locked. Title and description are editable through mid February.
Add presenter(s) to your session proposal by logging in to your presenter portal. Find the proposal you want to edit, click the CLICK TO VIEW/EDIT button, and scroll to the bottom of the page to the "Presenter" section. Click the link to the right that reads "View/edit this section.
There is a limit of four presenters for all formats except Panels and Playgrounds. Panel submitters will work with conference program staff to select co-presenters. Please see additional details under "Panel" of the "Format-Specific Session Information" below. There is a limit of 25 presenters on Playgrounds. There is a limit of five K-12 student presenters for all formats.
A Federal Trade Commission (FTC) ruling requires that anyone who endorses a product through social media or presentations, should make the relationship with the brand (“material connection”) obvious. A “material connection” to the brand includes a personal, family, or employment relationship or a financial relationship, such as the brand directly paying fees, covering travel, or providing free or discounted products or services.
Disclosure of these kinds of relationships at the conference is important because it helps keep recommendations honest and truthful, and it allows people to weigh the value of presenter endorsements.
As an influencer, it’s your responsibility to make these disclosures, to be familiar with the Endorsement Guides and to comply with laws against deceptive ads.
All conference presenters will be asked to disclose relevant details by June 21, including the company/companies and relationship(s)/compensation or indicate that they do not have a material connection to disclose. Please be sure that any presenters on your session are aware of this reporting. If accepted, the disclosure form will be located on your presenter portal.
All adult presenters must register to attend the conference.
By using the email address associated with your conference presenter record when you register, you'll receive the discounted presenter rate. We deeply appreciates all that presenters do to shape and support the annual conference. Offering the most discounted registration rate to presenters is one way we hope to extend our gratitude.
Registration will be available in December.
In Person: The standard front-of-room equipment set includes a combination of wired and wireless presenter internet connectivity, LCD projection with screen, 1 Wireless lavalier mic, 1 Podium Mic, 2 Wireless Hand Held, Cast/Airplay Mirroring service and a sound system to connect to the presenter’s laptop. Attendees will have wireless internet connectivity.
Please note for Research Papers Roundtables: No technology or power is provided at each of the tables; a charging station will be at the back of the room.
Remember, you must provide your own computer or device. Please bring the appropriate VGA or HDMI adapter for connecting to projectors or display monitors if you’re planning to use a Mac laptop or iPad as your presentation device.
Virtual: The conference does not provide equipment for presenters. Presenters must provide their own computer, internet connectivity, lighting, microphones, etc.
We suggest and encourage an ethernet connection to the device you are presenting from as it will provide a more robust and stable internet connection. A minimum of 5 Mbps upload and download connection is recommended for a consistent streaming experience. A speed test can be run here to verify your connection. It is also imperative when previewing and testing your presentation on the conference platform you do so on the network you plan to present from as school networks or computers may have firewalls blocking the streaming service.
If you are presenting virtually and also in San Antonio, please be prepared with any equipment necessary to do so, as well as a quiet space to give your presentation.
Please consider accessibility! With the conference being hybrid, we’re able to expand our audience to an even more diverse group of attendees and we want to ensure all can enjoy the experience. Please review these in person presenter accessibility tips for your live session, presentation materials and shared resources.
Available in January: you can upload any materials or URLs that may be used or referenced in your session so in-person and virtual participants can benefit from your resources or contact you. Please consider resources that are accessible on screen readers. If you provide a presentation website with your session submission, it's automatically added as one of your session resources.
We create a digital tote that allows conference attendees to collect important materials from sessions or exhibits they may want to reference later. The tote is available in mid February.
Guidelines for formatting and submitting your research paper are available below under "Format-specific Session Information, research papers."
In Person: You are encouraged to provide electronic or print handouts. Upload handouts via your presenter portal to make them available to attendees through the conference website program search. You may upload handouts through July 31. For printed handouts, you can use the room capacity information from the room specs on your presenter portal to gauge the number of copies. Poster presenters should plan to bring approximately 100 copies of their handouts.
The social graphic gallery will be available in the spring.
Available in December: Presenters and exhibitors have the opportunity to link their sessions with online exhibit listings, making sessions easier to find. Please help us create a holistic learning environment that enriches the attendee experience while supporting your goals and those of our corporate partners. Establish connections with exhibitors whose products and services are an integral part of your session content on your . You can connect up to 10 exhibitors to your session.
Details available in January.
For several formats, you may request flexible learning session room as part of the Call for Presentations. Try to incorporate flexible learning concepts into your session content for maximum effect.
Primary presenters for in-person sessions must be physically present to moderate their events and provide presentation laptop/tablet including connection for any remote co-presenters if applicable.
There is a limit of five student presenters per session with one adult chaperone.
Students must be with an adult at all times. Student presenter names must be added or updated by May 31 to ensure their badges are ready when they arrive or to be able to gain access to the virtual website. Non-presenting students or children under the age of 16 (including infants) are not permitted in sessions, events or the expo hall. Badged student presenters are permitted to attend their sessions only and the expo hall with a chaperone. A chaperone badge allows a non-presenting chaperone to accompany students at all times. The chaperone badge does not permit attendance at any conference events independent of student participation. A chaperone who is not presenting does not need to be named on the session record; a badge can be picked up onsite at the conference.
As the submitter/lead adult presenter for a student presentation, you're eligible to receive a nontransferable complimentary registration as long as you bring a K-12 student. We will email further details when complimentary registration is available.
Due to space restrictions, additional students and additional chaperones are not permitted. This is a professional event for educators to share insights with each other to move educational practice forward. Part of making this a successful event is that presenters engage with attendees regardless of the format of their presentation. This is particularly true for poster presentations, with the students presenting and engaging with fellow attendees. We ask that any chaperones/chaperoning parents supervising the students not congregate around the poster as we want the students to share their work and learning with attendees.
During all active operating hours of the conference, no one under 16 years of age will be permitted to attend sessions or visit the expo unless that person is a badged student presenter or a school-aged (age 5+) registered attendee who has purchased registration and is accompanied by an adult chaperone. Students must be with an adult at all times.
Log in to your and click on your session.
Scroll to the bottom of the page where it says "Presenters" and click "View/edit this section."
Add the student's contact information under "Add presenters." If presenter is a K-12 student, email address is not required.
Be sure to indicate they are a student presenter by checking the "Student presenter?" box.
If a student is already listed on your session as a "Presenter," change the drop-down field next to their name to the role "Student presenter."
Student presenter names must be added or updated by May 31 to ensure their badges are ready when they arrive onsite or to be able to gain access to the virtual session if presenting virtually.
During all active operating hours of ISTELive 25 and ASCD Annual 25, no one under 16 years of age will be permitted to attend sessions or visit the expo unless that person is a student presenter or a school-aged (age 5+) registered attendee who has purchased registration and is accompanied by an adult chaperone.
In Person: There is a limit of five student presenters per session with one adult chaperone. Students must be with an adult at all times. A chaperone badge allows a non-presenting chaperone to accompany students at all times. The chaperone badge does not permit attendance at any conference events independent of student participation. A chaperone who is not presenting does not need to be named on the session record; a badge can be picked up onsite at the conference at the student presenter check-in counter.
Non-presenting students or children under the age of 16 (including infants) are not permitted in sessions, events or the expo hall. Badged student presenters are permitted to to visit the expo hall when accompanied by an adult chaperone. Adult chaperones may not have more than five students per group. Students are expected to keep their voices down, stay in their groups and refrain from taking exhibitor giveaways unless they are offered. All student presenters under 16 must complete the expo hall Student Presenter Policy form and turn in the top half of the form when they pick up their badges at the student presenter check-in counter.
In Person: 60 or 90-minute session focused on exploring new resources, developing new skills or creating through extensive hands-on activities using participant's own device. Attendees will walk away with an artifact, project or resource they have created. Attendees are required to preregister.
Virtual: 50-minute session focused on exploring new resources, developing new skills or creating through extensive hands-on activities using participant's own device.
In Person Creation Lab Ticketing
Preregistration is required for in person Creation Labs; seats not claimed 5 minutes before start will be released to those waiting in the stand-by line on a first-come, first-served basis. Attendees will be able to register for one Creation Lab each day.
In Person: 60-minute focused, diverse, and dynamic exploration of a particular topic.
Virtual: 50-minute focused, diverse, and dynamic exploration of a particular topic in a webinar virtual experience.
In Person: 2-3 hours. Forums provide an in-depth, thematic, community-focused learning experience curated for a specific audience, or designed around a specific curriculum focus. Forums include structured conversation and networking opportunities, and may include hands-on learning experiences. May or may not require pre-registration and/or additional fees.
Virtual: No virtual offering in this format.
In Person: 60-minute lecture featuring audience participation and interaction with the presenter(s) during the session, including hands-on interaction, discussion or creation of a collaborative resource.
Virtual: 50-minute session featuring audience participation with the presenter(s) during the session via chat, with hands-on interaction such as creating a collaborative resource or participating in a presenter-led poll or other activity. Held in webinar format with breakouts and the ability to allow attendees to share video and microphone.
In Person: 60 or 90-minute collaborative session focused on solving a classroom or school wide challenge. Working with a facilitator and colleagues, attendees will participate in interactive activities and discussions. Attendees are required to preregister.
Virtual: 50-minute session focused on exploring new resources, developing new skills or creating through extensive hands-on activities using participant's own device.
In Person Learning Lab Ticketing
Preregistration is required for in person Learning Labs; seats not claimed 5 minutes before start will be released to those waiting in the stand-by line on a first-come, first-served basis. Attendees will be able to register for one Learning Lab each day.
In Person: 60-minute immersive classroom experience that models the integrated use of highly effective instructional practices and strategies aligned with proven technologies. This session format aims to recreate a real classroom experience, where the presenter is the teacher and the attendees experience the lesson from the student perspective. Model Lessons showcase how educators can create and implement their own lessons for their students.
Virtual: No virtual offering in this format.
In Person: 60-minute conversation with a designated moderator facilitating a discussion focusing on an issue facing the field with two to five panelists with diverse perspectives.
Virtual: 50-minute conversation with a designated moderator facilitating a discussion focusing on an issue facing the field with two to five panelists with diverse perspectives.
Proposers will submit an idea for a great panel topic, including potential panelists. If selected, they will work collaboratively with the ASCD+ISTE program team to develop their idea and build out a diverse slate of panelists.
ISTELive wants to ensure our panels have great representation from a variety of perspectives and demographics. In the interest of identifying and elevating new voices to our community, we can support proposers with panelist recommendations as needed. New voices can bring fresh perspectives and innovative examples to the program, and we want to create opportunities to intermingle ISTELive veterans with newer educators (or educators newer to our community). We think this blend makes for the most vibrant program offerings.
In Person: Playgrounds are large-scale, multi-presenter, hands-on learning experiences with a variety of learning and demonstration stations based around one theme. Playgrounds allow for experiential, playful discovery of new technologies and practices in a hands-on learning environment, and include six hands-on learning stations and two small demonstration stages. Playgrounds showcase new pedagogical implementations and multiple sandbox experiences for attendees. Led by educators for educators, playgrounds focus on play, discovery and experimentation as part of the learning process.
Playground coordinators propose an overarching theme, and if selected, will work with the conference program team to further develop and build out the playground experience, including the recruitment and coordination of their playground presenters. There is a limit of 25 presenters per Playground.
Virtual: No virtual offering in this format.
In Person: A 90-minute, demonstration-style presentation delivered in an open, multi-station environment that enables presenters to engage their audience in more intimate one-on-one and small-group conversations. A visual poster display will be included in each station setup.
Virtual: A 50-minute live webinar virtual experience with visual elements and resources that are available to attendees.
Each presentation group will have 30-minutes to set up before their presentation and 30-minutes to teardown afterward. Please adhere to these timelines so every presentation group has sufficient time.
You must carry all of your equipment into the convention center. No deliveries will be accepted at the loading docks. If you have a lot of materials, consider mailing items to yourself at your hotel.
In Person Poster Session TipsIn Person Formats:
Lecture: In 60-minute lecture presentations, authors present abbreviated versions of their research papers, which is followed by feedback (if there is a discussant) and/or a discussion with the audience. Presenters will go in the order they appear in the program.Please plan to attend the entire session for your time slot/room.
Typically, presenters create a multimedia presentation (e.g., Google slides, PowerPoint) to present their studies (but feel free to be creative!). You will have a projector and the room should host 50-100 potential attendees (although typically audiences have varied from 15-50 attendees) but not a computer - so please plan to bring your own computer and adapter to connect. It also helps if you coordinate use of only one computer for the presentations to minimize transition time and potential technical issues (this can be done by having your presentation ready on a flash drive or in the Cloud, like on Google slides). Remember that many practicing educators will be attending your session. Make sure to engage them as members of your audience and make connections from research to practice.
Roundtable: In 60-minute roundtable presentations, papers with similar research topics are each assigned to present in the same room, consisting of multiple round tables. Authors will have their own round table (which fits 10-15 participants) and the opportunity to engage participants in an hour-long discussion of their work. Roundtables are intended to be more collaborative discussions about research. No equipment is provided. Outlets may not be available. Attendees will have wireless internet connectivity.
Poster: In 90-minutes poster presentations, authors will be expected to engage in a demonstration-style presentation in a multibooth location, which involves interacting one on one or with small groups. See Posters for more details.
Virtual Formats:
Lecture: In 50-minute virtual lecture presentations, authors present abbreviated versions of their research papers, which is followed by feedback (if there is a discussant) and/or a discussion with the audience. Please plan to attend the entire session for your time slot/room. Typically, presenters create a multimedia presentation (e.g., Google slides, PowerPoint) to present their studies (but feel free to be creative!). Presenters will go in the order they appear in the program and the presentation will have a chat feature; therefore, it helps to monitor chat. There will be a volunteer who will record the session and be there for you to help out if there are any technical issues or questions. Remember that many practicing educators will be attending your session. Make sure to engage them as members of your audience and make connections from research to practice.
Typically, presenters create a multimedia presentation (e.g., Google slides, PowerPoint) to present their studies (but feel free to be creative!). Typically presenters go in the order they appear in the program and the presentation will have a chat feature; therefore, it helps to monitor chat. There will be a volunteer who will record the session and be there for you to help out if there are any technical issues or questions. Remember that many practicing educators will be attending your session. Make sure to engage them as members of your audience and make connections from research to practice.
Poster: A 50-minute live webinar virtual experience with visual elements and resources that are available to attendees. Please see additional details under "Poster" of the "Format-Specific Session Information" above.
Listing Presenters and Co-Authors
On your presenter portal, find the proposal you want to edit, click the CLICK TO VIEW/EDIT button, scroll to the "Presenters" page and click the link to the right that reads "View/edit this section."
Presenters are typically listed in alphabetical order by last name, but research submitters can specify the order of presenters or co-authors as you prefer to have them displayed in the conference program and conference app. Primary presenters for in-person sessions must be physically present to moderate their events and provide presentation laptop/tablet including connection for any remote co-presenters if applicable. Please use the role “Presenter” for any authors/presenters who will be presenting in San Antonio and list other authors as “Co-author” if they are not presenting.
Research Paper Guidelines
As a condition of acceptance, please upload your full research paper in PDF format by June 1 via your presenter portal. Research Papers should adhere to the following requirements:
Research Papers will be posted as submitted, without additional editing or formatting, so please proofread carefully. Research paper authors maintain the copyright to their papers and are free to submit them for publication. We recommend including your own copyright statement on your research paper.
In Person: 30-minute fast paced, energizing session that provides attendees with bite-sized and actionable ideas. *Turbo Talks presentations typically take place in an open, public space.
Virtual: 25-minute fast paced, energizing live webinar experience that provides attendees with bite-sized and actionable ideas.
In Person: 1 to 2 hour off-site excursion, organized and led by the presenter, with a cultural, educational or historical focus that allows attendees to experience San Antonio and mingle with locals.
NOTE: Transportation is not provided to offsite experiences, so please keep in mind location in relation to the Convention Center. Walking tours depart from the Convention Center. If you hope to visit a location with an entrance fee during your trip/tour, that entrance fee should be noted as part of your submission.
Virtual: No virtual offering in this format.