We Created and Hosted a Virtual Conference!

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Listen and learn : Snapshot

Snapshots are a pairing of two 20 minute presentations followed by a 5 minute Q & A.
This is presentation 2 of 2, scroll down to see more details.

Other presentations in this group:

Stephanie Galvan Russell  
Karina Quilantan  

Learn what it takes to be an awesome virtual librarian! Hear from a pair of librarians about what they learned when they decided to put on their own virtual conference. Leave with the knowledge it takes to host your own webinar or virtual conference.

Audience: Curriculum/district specialists, Library media specialists, Technology coordinators/facilitators
Skill level: Intermediate
Attendee devices: Devices useful
Attendee device specification: Smartphone: Android, iOS, Windows
Laptop: Chromebook, Mac, PC
Tablet: Android, iOS, Windows
Participant accounts, software and other materials: GSuite for Education & Zoom Accounts preferred.
Topic: Library/media
Grade level: PK-12
Subject area: STEM/STEAM
ISTE Standards: For Educators:
  • Pursue professional interests by creating and actively participating in local and global learning networks.
  • Use collaborative tools to expand students' authentic, real-world learning experiences by engaging virtually with experts, teams and students, locally and globally.
  • Use technology to create, adapt and personalize learning experiences that foster independent learning and accommodate learner differences and needs.

Proposal summary

Purpose & objective

The purpose and objective of this session will be to demonstrate how to collaborate, organize, and execute a virtual librarian conference. Librarians will use GSuite for Education tools, video-conferencing programs, and creative design applications to successfully create a template for future virtual conferences and workshops.


An overview of our successes, failures, and evaluation tools will be presented as well as an in-depth explanation of the process of creating a virtual conference for librarians. Participants will engage in a modeled exercise on how to select conference theme, topics, collect proposals, create conference schedules, use virtual conference tools for speaking events, design programs to advertise, and marketing strategies to promote events at a local, state, or national level. Time expected: 60 minutes.

Supporting research

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Stephanie Galvan Russell, Lispy Librarian

Stephanie Galvan Russell is a middle school librarian in Austin, Tx. She serves as Chair on the Texas Maverick Graphic Novel Reading List Committee, Intellectual Freedom Committee, Media Virtual Presence Committee, and was the 2018 YART Young Adult Reading Incentive and TASL Media Virtual Presence Honorary Award Winner for her blog, The Lispy Librarian. Her mission is to serve her community by sharing her passion for learning and love of literacy with all students.

Karina Quilantan, Jaime Escalante Middle School

Karina Quilantan-Garza, or Mrs. Q. as her students like to call her, is an award-winning librarian, international & keynote presenter, and digital certification enthusiast. Karina maintains a blog,, with her current reads, favorite tech, presentations, and more. When she isn't saving the world one megabyte at a time she can be found reading or playing Animal Crossing on her comfy couch. Follow Karina Q. on social media @cuethelibrarian.

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