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Presenter FAQs

  • Confirming your participation [+]

    All presenters must sign a Presenter Agreement/Model Release form for each accepted session on their presenter menu.

    Submitters of student presentations are responsible for obtaining permission for each student and will be contacted with details in May.

  • Submission Guide
  • Time zone [+]

    ISTELive 23 in-person and virtually will be held in Eastern Daylight Time (EDT: UTC−04:00). You will have the option to display session times in EDT or in your device's time zone. You can change between the two by clicking the link for time zones on the program search page or in your presenter menu.

  • Recording and/or Streaming of Your Presentation [+]

    Sessions presented virtually will all be recorded. Sessions presented in person may be recorded. In order to participate in ISTELive 23, all presenters must sign a Presenter Agreement/Model Release form on their presenter menu.

    Please note that recordings will be online for up to 6 months behind a password-protected login for conference attendees, and attendees will not have the ability to download sessions.

    The submitter of student presentations is responsible for obtaining permission for each student to be recorded.

  • Edits to your session [+]

    From your presenter menu, click on the title of the proposal you want to edit and scroll to the appropriate page. Click the link to the right that reads "View/edit this section."

    Format, topic and delivery preference are not editable. Select fields that were used for review purposes may also be locked. Title and description are editable through mid February.

  • Adding/removing presenters [+]

    Please add presenter(s) to your session proposal by logging in to your presenter menu. Click on the title of the proposal you want to edit and scroll to the bottom of the page to the "Presenter" section. Click the link to the right that reads "View/edit this section."

    There is a limit of four presenters for all formats except panels. There is a limit of five student presenters for all formats. Panel submitters will work with ISTE program staff to select co-presenters. Please see additional detail under “Panels” of the Format-specific session information below.

  • Influencer Disclosure [+]

    A Federal Trade Commission (FTC) ruling requires that anyone who endorses a product through social media or presentations, should make the relationship with the brand (“material connection”) obvious. A “material connection” to the brand includes a personal, family, or employment relationship or a financial relationship, such as the brand directly paying fees, covering travel, or providing free or discounted products or services.

    Disclosure of these kinds of relationships at ISTELive 23 is important because it helps keep recommendations honest and truthful, and it allows people to weigh the value of presenter endorsements.

    As an influencer, it’s your responsibility to make these disclosures, to be familiar with the Endorsement Guides and to comply with laws against deceptive ads.

    All ISTELive 23 presenters will be asked to disclose relevant details by June 25, including the company/companies and relationship(s)/compensation, or indicate that they do not have a material connection to disclose. Please be sure that any presenters on your session are aware of this reporting. The disclosure is part of your Participation agreement form on your presenter menu.

  • Registration for adult presenters [+]

    All adult presenters must register to attend the conference.

    By using the email address associated with your ISTELive 23 presenter record when you register, you'll receive the discounted presenter rate.

    ISTE deeply appreciates all that presenters do to shape and support the annual conference. Offering the most discounted registration rate to presenters is one way we hope to extend our gratitude.

  • Presentation computer or device [+]

    In person: The standard front-of-room equipment set includes a LCD projection with screen, two lavaliers, one wired and one wireless mic, Apple TV hardware, Airplay/Airplay Mirroring service and a sound system to connect to presenter’s own laptop. All presentation areas will have a dedicated wired internet drop as well as a password-protected "Presenter" wireless network to support such technologies as AirPlay and AirPlay Mirroring. NOTE: AirPlay functionality over Bluetooth (peer-to-peer AirPlay) with AppleTV is not supported. Please be sure to connect your presentation device to the password-protected "Presenter" wireless network in your session room. Attendees will have wireless internet connectivity.

    Please note for Research Papers Roundtables: No technology or power is provided at each of the tables; a charging station will be at the back of the room.

    Remember, you must provide your own computer or device. Please bring the appropriate VGA or HDMI adapter for connecting to projectors or display monitors if you’re planning to use a Mac laptop or iPad as your presentation device.

    Virtual: ISTE does not provide equipment for presenters. Presenters must provide their own computer, internet connectivity, lighting, microphones, etc.

    We suggest and encourage an ethernet connection to the device you are presenting from as it will provide a more robust and stable internet connection. A speed test can be run here to verify your connection. It is also imperative when previewing and testing your presentation you do so on the network you plan to present from as school networks or computers may have firewalls blocking the streaming service.

    If you are presenting virtually and also in Philadelphia, please be prepared with any equipment necessary to do so, as well as a quiet space to give your presentation.

  • Accessibility tips [+]

    Please consider accessibility! With ISTELive 23 being hybrid, we’re able to expand our audience to an even more diverse group of attendees and we want to ensure all can enjoy the experience. Please review these in person presenter accessibility tips for your live session, presentation materials and shared resources.

  • Digital tote and handouts/resources or research papers [+]

    ISTE has created a digital tote that allows conference attendees to collect important materials from sessions or exhibits they may want to reference later. Please upload any materials or URLs that may be used or referenced in your session so in person and virtual participants can benefit from your resources or contact you. Please consider resources that are accessible on screen readers. If you provided a presentation website with your session submission, it's automatically added as one of your session resources. You may upload, edit or remove items as needed at any time through the digital tote on your presenter menu.

    Guidelines for formatting and submitting your research paper are available below under "Format-specific session information, research papers."

    In person: You are encouraged to provide electronic or print handouts. Upload handouts via your presenter menu to make them available to attendees through the conference website program search. You may upload handouts through July 31. For printed handouts, you can use the room capacity information from the room specs on your presenter menu to gauge the number of copies. Poster presenters should plan to bring approximately 100 copies of their handouts.

  • Promote your session [+]

    Download the presenter badge from your presenter menu and add it to your Twitter, Facebook and other digital profiles as a fun way to promote yourself and the conference!

  • Connect your session to exhibitors [+]

    Presenters and exhibitors have the opportunity to link their sessions with online exhibit listings, making sessions easier to find. Please help us create a holistic learning environment that enriches the attendee experience while supporting your goals and those of our corporate partners. Establish connections with exhibitors whose products and services are an integral part of your session content on your presenter menu. Click on the link to "Connect your session to exhibitors with related products and services." to search for exhibitors by company name and product category, or confirm requests from exhibitors to connect to your session. You can connect up to 10 exhibitors to your session.

  • Room set and capacity [+]

    In person: The room setup and equipment provided by ISTE can be viewed by clicking on the "Update your technology details and view room specs." link beneath your session time and schedule on the presenter menu. The room number/location and capacity will be viewable mid-May.

    Sessions will be located in the Pennsylvania Convention Center and Marriott Philadelphia Downtown.

    Room Access

    Presenters may access their rooms to familiarize themselves with presentation station equipment and test their laptop connections in the mornings beginning at 7:30 a.m. before sessions start and during the breaks between sessions. There will also be a practice presentation station set up in Presenter’s World located in 303AB at the Pennsylvania Convention Center.

    Hours available in May

    Virtual: All virtually-presented sessions on Saturday, June 24 will be held in the Zoom Events Website. Your session will be held in a Zoom Meeting Room. We will include all speakers listed on your session on the meeting record, and all speakers will receive a direct join link via email early the week of June 19. Once you receive this link, you’ll be able to jump in the room and prepare for your session.

  • Presenter Guide [+]
  • Evaluations [+]

    Attendees will have the ability to submit evaluations within the mobile app or the conference website on your session details. You may preview the evaluation questions on your presenter menu prior to delivering your session.

    To encourage attendees to complete a session evaluation, use this slide as part of your slide presentation. Copy the slide and add it to the end of your Google Slide presentation or convert the slide PowerPoint or Keynote.

    Not all evaluations are immediately available. During the conference, completed evaluations from the conference website program search are immediately available on your presenter menu. Evaluations provided via the ISTELive 23 app will be added within a week after the close of the conference. Presenters will receive an email when evaluation results are finalized.

  • Certificate of Presenting and Presenter Survey [+]

    On your presenter menu, you will find a certificate of presenting available after the conference.

    As you reflect on your experience as a presenter, we hope you will take a moment to share your thoughts and suggestions for how we might improve our presenter communications and resources. The ISTELive 23 Presenter survey will be emailed after the conference and will also be available from your presenter menu.

K-12 student presenter information

  • Presenting with K-12 student presenters [+]

    There is a limit of five student presenters per session.

    The submitter is responsible for obtaining permission for each student to be recorded.

    As the submitter/lead adult presenter for a student presentation, you're eligible to receive a nontransferable complimentary registration as long as you bring a K-12 student. At the in person conference in Philadelphia, students must be with an adult at all times.

    The student(s) must be listed on your session record prior to activating your complimentary registration. We will email further details when complimentary registration is available in late January.

    You may redeem your complimentary registration through the public registration link by using your presenter email address.

    Student presenter names must be added or updated by June 1 to ensure their badges are ready when they arrive onsite or to be able to gain access to the virtual website.

    During all active operating hours of ISTELive, no one under 16 years of age will be permitted to attend sessions or visit the expo unless that person is a student presenter or a school-aged (age 5+) registered attendee who has purchased registration and is accompanied by an adult chaperone.

  • Registration for K-12 student presenters [+]

    Log in to your presenter menu and click on your session.

    Scroll to the bottom of the page where it says "Presenters" and click "View/edit this section."

    Add the student's contact information under "Add presenters." If presenter is a K-12 student, email address is not required.

    Be sure to indicate they are a student presenter by checking the "Student presenter?" box.

    If a student is already listed on your session as a "Presenter," change the drop-down field next to their name to the role "Student presenter."

    Student presenter names must be added or updated by June 1 to ensure their badges are ready when they arrive onsite or to be able to gain access to the virtual session if presenting virtually.

    During all active operating hours of ISTELive, no one under 16 years of age will be permitted to attend sessions or visit the expo unless that person is a student presenter or a school-aged (age 5+) registered attendee who has purchased registration and is accompanied by an adult chaperone.

  • Student presenter check-in [+]

    Details available in May.

  • Chaperones [+]

    In person: Parents and other non-registered adult chaperones may pick up complimentary chaperone badges at the student presenter check-in counter. There is one chaperone per 5 students allowed. Students must be with an adult at all times. The chaperone badges do not allow access into sessions. Chaperones do not need to be named on the session record.

  • Student presenters in the expo hall [+]

    In person: Badged student presenters are exempted from ISTE's under-16 age restriction policy and are welcome to visit the expo hall when accompanied by an adult chaperone. Adult chaperones may not have more than five students per group. Students are expected to keep their voices down, stay in their groups and refrain from taking exhibitor giveaways unless they are offered. All student presenters under 16 must complete the expo hall Student Presenter Policy form and turn in the top half of the form when they pick up their badges at the student presenter check-in counter. Student Permission Form available in May.

Resources for virtual presentations

  • Presenter training materials [+]

    All virtual speakers are invited to a virtual information session on Friday, June 9 from 8-9am in Zoom. We’ll post the recording here to view afterwards, along with some tips and tricks to make the most of your Zoom Meeting Room.

Format-specific session information

  • Campfires [+]
    In person: Campfires are a one- to two hour conversational experience where educators can meet new people while sharing their best practices and innovative ideas in an “unconference” format.

    Leaders will facilitate the collection and organizing of ideas that educators bring to the room and support them in selecting the conversation topic that best fits their interests.

    Virtual: No virtual offering in this format.

  • Creation labs [+]


    • In person: 60-minute session focused on exploring new resources, developing new skills or creating through extensive hands-on activities using participant's own device. Attendees are required to preregister.
    • Virtual: 50-minute session focused on exploring new resources, developing new skills or creating through extensive hands-on activities using participant's own device.


    • In person: 90-minute session focused on exploring new resources, developing new skills or creating through extensive hands-on activities using participant's own device. Attendees are required to preregister.
    • Virtual: 90-minute session focused on exploring new resources, developing new skills or creating through extensive hands-on activities using participant's own device.

    In person Creation lab ticketing
    Preregistration is required for in person Creation Labs; seats not claimed 5 minutes before start will be released to those waiting in the stand-by line on a first-come, first-served basis. Attendees can register for one Creation Lab each day.

  • Ed Talks/Interactive sessions [+]

    In person:

    Ed Talks are hour-long presentations with one or more presenters addressing an audience.

    Interactive sessions are one-hour sessions featuring audience participation and interaction with the presenter(s) during the session with hands-on interaction such as collaborating on a document, creating a collaborative document or participating in a presenter-led backchannel, poll or other activity.

    Be sure to review your equipment and room set up prior to your presentation. Use the tools on your presenter menu to promote your session and share resources. If your session requires registration, use the email tool to communicate with attendees in advance.


    Ed Talks are 45-minute presentations with one or more presenters addressing an audience in a webinar virtual experience.

    Interactive sessions are 50-minute sessions featuring audience participation with the presenter(s) during the session via chat, with hands-on interaction such as collaborating on a document, creating a collaborative document or participating in a presenter-led backchannel, poll or other activity.

  • Educator Voices Lightning Talks [+]

    Educator Voices Lightning Talks: Lightning talks feature inspiring presentations (8-15 mins) that explore innovation in education. Educators share transformative practices and the impact for students, teaching, and the overall learning experience.

    Ground rules

    • Present on innovative practices and the impact of emergent technologies in education.
    • Presenter will prepare a lightning talk of 8-10 minutes.
    • One presenter, one microphone.
    • No sales pitches.
    • No audience handouts.
    • Presenters must electronically sign a model release form and agree to being recorded.
    • If selected to present, final slides must be submitted by May 30.
    • Slides will be accepted as PowerPoint or Keynote.
    • Presenters will be expected to attend a rehearsal during the conference prior to presenting.
    • Due to widescreen display monitors, slides must be submitted in 16:9 format.
    • Educator Voices Lightning Talks presentations will be Tuesday, June 27, 2:00-3:30 p.m. Eastern Standard Time (Rehearsal 10:00-10:45 a.m. Eastern Standard Time)
  • Forums [+]

    In person: Two to three hours in length, forums provide an in-depth thematic learning experience curated for a specific audience or around a curriculum focus, and may include structured networking opportunities. May or may not require pre-registration and/or additional fees.

    Virtual: No virtual offering in this format.

  • ISTE Ignites [+]

    Presenters have five minutes to speak about their professional passions using 20 images. Each slide is displayed for 15 seconds, and slides are automatically advanced. The presentations are meant to fire up the audience by generating awareness and stimulating thought and action. Presenters will be listed on the session in the order they are presenting.

    Ground rules

    • Speak about your professional passion; fire up the audience by generating awareness and stimulating thought and action.
    • Present your idea in five minutes on 20 slides that auto-advance every 15 seconds. This format is strictly followed.
    • No sales pitches.
    • One presenter, one microphone.
    • No audience handouts. You can upload electronic resources within the presenter menu. Please label your resources so it is clear to which presentation your resources belong. Please do not remove other presenters' resources from this shared session.
    • Presenters must electronically sign a model release form and agree to being recorded.
    • Final slides must be submitted by May 30 through the presenter menu.
    • Presenters will be expected to attend a rehearsal during the conference prior to presenting.
    • Slides will be accepted as PowerPoint or Keynote:
      • 20 slides only that auto-advance every 15 seconds
      • To retain slide layouts, fonts and formats, we recommend submitting JPEG or PDF embedded images on each slide of your presentation.
      • Slides with presentation notes, unusual fonts, transitions or animations cannot be used.
      • Due to widescreen display monitors, slides must be submitted in 16:9 format.

    Templates available here:

  • Panels [+]

    In person: Panels are hour-long presentations with a designated moderator facilitating a discussion among two or more panelists on a particular topic.

    Virtual: Panels are 45-minute presentations with a designated moderator facilitating a discussion among two or more panelists on a particular topic.

  • Playgrounds [+]

    In person: ISTE Playgrounds are large-scale, multi-presenter learning experiences with a variety of learning and demonstration stations. Playgrounds provide experiential, playful discovery of new technologies and practices in a hands-on learning environment that includes up to six hands-on learning stations and two demonstration stations. Playgrounds showcase new pedagogical implementations and multiple sandbox experiences for attendees. Led by educators for educators, playgrounds focus on play, discovery and experimentation as part of the learning process. Playground leaders propose an overarching theme through the regular submission form, and if selected work with the ISTE Program Team to further develop and build out the playground experience.

    Virtual: No virtual offering in this format.

  • Posters [+]

    Poster content will be available to view throughout the conference in an interactive virtual format.

    • In person: 90-minute demonstration-style presentation in a multibooth location that involves interacting one-on-one or with small groups. In person posters will not be recorded.
    • Virtual: A combination of one 50-minute live session and a visual presentation of a poster you share on screen with the audience.
    • Wi-Fi and one wired internet connection for the presenter's device.
    • One 6' wide by 40" high table and one stool.
    • One 24-inch or larger monitor.
    • One standard bulletin board with 8' wide by 4' high pinable space.
    • One power strip.

    Photo of Poster Setup

    Setup and teardown

    Each presentation group will have 30 minutes to set up before their presentation and 30 minutes to teardown afterward. Please adhere to these timelines so every presentation group has sufficient time.

    You must carry all of your equipment into the convention center. No deliveries will be accepted at the loading docks. If you have a lot of materials, consider mailing items to yourself at your hotel.

    In person poster session tips
    • Graphics and text on the bulletin board should be readable from at least 5 feet away.
    • Display images, photos and projects that tell your story and attract your audience.
    • Use bulleted visual points to draw in your audience. Save the details for the one-on-one discussions.
    • Include a title, institution or organization name and a short summary so participants will know at a glance if the topic is of interest to them.
    • Bring a laptop to display pictures or silent videos, or to connect to a website.
    • Bring an HDMI adapter to connect to the display monitor.
    • Bring business cards so you can network and stay connected.
    • Upload handouts for your session via your presenter menu.
    • Be courteous of other presenters around you. Don't bring speakers, music or loud videos.
    • Please don't move the furniture or equipment.

    Virtual: A combination of one 50-minute live session and a visual presentation of a poster you share on screen with the audience.

  • Research papers [+]

    In person formats:

    Lecture: During your one-hour presentation time slot, there will be two research paper presentations followed by a brief discussion led by a discussant. The discussant will provide feedback about each paper presentation, as well as facilitate questions and answers the audience may have, time permitting. Each of the two presentations and the discussant will have approximately 18 minutes to present. Please plan to attend the entire session for your time slot/room.

    Typically, presenters create a multimedia presentation (e.g., Google slides, PowerPoint) to present their studies (but feel free to be creative!). You will have a projector and the room should host 50-100 potential attendees (although typically audiences have varied from 15-50 attendees) but not a computer - so please plan to bring your own computer and adapter to connect. It also helps if you coordinate use of only one computer for the two presentations to minimize transition time and potential technical issues. Remember that many practicing educators will be attending your session. Make sure to engage them as members of your audience and make connections from research to practice.

    Roundtable: Presentations with similar research topics are each assigned to one of seven or fewer round tables set for 10 participants where hour-long discussions take place. Roundtables are intended to be more collaborative discussions about research. No equipment is provided. Outlets may not be available. Attendees will have wireless internet connectivity.

    Poster: 90-minute demonstration-style presentation in a multibooth location, which involves interacting one on one or with small groups. See Posters for more details.

    Virtual formats:

    Lecture: During your one-hour presentation time slot, there will be two research paper presentations followed by a brief discussion led by a discussant. The discussant will provide feedback about each paper presentation, as well as facilitate questions and answers the audience may have, time permitting. Each of the two presentations and the discussant will have approximately 18 minutes to present. Please plan to attend the entire session for your time slot/room.

    Typically, presenters create a multimedia presentation (e.g., Google slides, PowerPoint) to present their studies (but feel free to be creative!). Typically presenters go in the order they appear in the program and the presentation will have a chat feature; therefore, it helps to monitor chat. There will be a volunteer who will record the session and be there for you to help out if there are any technical issues or questions. Remember that many practicing educators will be attending your session. Make sure to engage them as members of your audience and make connections from research to practice.

    Roundtable: No virtual offering in this format.


    On your presenter menu, click on your research title. Then, at the bottom of the summary, click “View/edit this section for the presenters page.”

    Presenters are typically listed in alphabetical order by last name, but research submitters can specify the order of presenters or co-authors as you prefer to have them displayed in the conference program and conference app. If you need to designate one author as the lead presenter, please use the role “Presenter” and list other authors as “Co-author.”

    ISTE requires that primary presenters are present to moderate their events. Please indicate if your listed co-authors will also be presenting at ISTELive 23.

    As a condition of acceptance, please upload your full research paper in PDF format by June 1 via your presenter menu. Research papers should adhere to the following requirements:

    • Target length: 3,200-4,800 words.
    • Include main presenter's name and contact information after the title and before all co-authors.
    • Include three to seven keywords and bibliographic references.

    Research papers will be posted as submitted, without additional editing or formatting, so please proofread carefully. Research paper authors maintain the copyright to their papers and are free to submit them for publication. ISTE recommends including your own copyright statement on your research paper.

    Research paper tips

  • Snapshots [+]

    In person: 30-minute micro presentation that focuses on a particular instructional model, technology solution or content provider resource. Two snapshots are combined into an unmoderated session.

    Virtual: No virtual offering in this format.

  • Trip / Tour [+]

    In person: One to two hour off-site excursion with a cultural, educational or historical focus that allows attendees to experience the city and mingle with locals! Preregistration is required and sometimes require an additional fee.

    Virtual: No virtual offering in this format.

  • Flexroom [+]

    This year there is a flexible learning session room. If you are presenting in this room, feel free to encourage attendees to move the furniture to fit the learning. Try to incorporate flexible learning concepts into your session content for maximum effect. Play and have fun!

Onsite information

Presenter Guide

Preparation tips and resources

Thank you for being a presenter at ISTELive 23! We’ve designed this conference to be a unique, personal and productive opportunity for educators around the world, so we want to be sure you have everything you need to succeed!

Let's get started!


Map out your entire talk with a run of show.

Understand how many minutes you have to speak and write a short script for each section. Make sure you cover all the topics you’re passionate about. Here are some things to consider in your scripting:

Example run of show for a virtual session

5 min
Bio, objectives, why you're qualified to be speaking on this topic. TIP: Allow time for participants to download apps or sites needed.
35 min
Time for interactivity (respond to chat and any transitions). List of the main points you need to hit that correspond to slides.
5 min
What is your call to action? Thank-you's and your contact info for presenter slide. Any follow-up plan or next steps for participants.
Practice reading your script a few times and track how long it takes. Use a stopwatch to make sure you stay within your designated session time.

Use slides to illustrate your points

Less is more.
Make sure your slides are easy to read, with large fonts and minimal bullet points.
Unclutter it!
Make your slides visually stimulating so they catch viewers’ attention.
Get ahead.
Create slides well ahead of time and make sure they're crystal clear and nothing’s pixelated.
Take advantage of your digital tote! Upload resources like documents, slides and hyperlinks to your session from your presenter menu. Attendees can access these before the event, and they'll be listed right under your live video during the session.


Create your session settings [+]

Virtual presenters:

  • Location: Pick the location you plan to host your webinar from. What’s behind you? Make sure no one can pass behind you during the broadcast.
  • Internet: Find a place to broadcast where your Wi-Fi bandwidth is at its most optimal. Test your Wi-Fi within your computer preferences and consider locating yourself close to a router. Consider hard-wiring your internet with an ethernet cord if your Wi-Fi isn't 100%.
  • Sound: Pick a quiet and well-lit place where you won’t be disturbed. Turn off loud fans, air conditioners, etc. and avoid street noise. Consider using headphones to avoid echos and outside noise.
  • Lighting: Keep the light shining on your face and don’t let light come in behind you. Consider adding an additional light behind your video camera or laptop.
  • Video: Clean your camera lens. Ideally, you'll be calling in from a computer webcam or computer-connected camera, but you can also call in from your mobile device. Make sure the video is as crisp as possible.

In‐person presenters:

  • Internet: Presenters in session rooms connect to unique SSIDs labeled in each room.
  • Make sure to always be speaking into a microphone so we can capture your audio.
  • The camera will not follow you around the room so as much as possible, try to present from the stage so we can capture you presenting.

Make it engaging [+]

  • Model best practices in online, remote and hybrid and in‐person learning while attending to curriculum-specific content. As a presenter at ISTELive 23, you're in the unique position to model innovative practices in learning.
  • Create a learning experience that is beyond a static presentation. Consider learning modalities and how you can engage session attendees as learners. Bring new ideas for engagement to your attendees, and have them try something new to bring back to their educational environments.
  • Create opportunities for attendees to connect and learn from each other. Invite active participation in your in‐person sessions or in the session chat, try some activities and encourage collegial sharing of best practices during your session.
  • Engage your virtual audience from the moment they join the event with an opening slide containing a relevant and interesting fact, anecdote, poll or a probing question. This could also be a big question they'll wrestle with during the presentation.
  • Outline what you'll be discussing during the session and in what order. Make it clear that people will leave with actionable advice and recommendations.
  • Engage your audience in active learning using the website's built-in connection and collaboration tools. Encourage attendees to turn their cameras on at the start of the session and enable their mics when they have a question. Polls, surveys and breakout rooms are great for enhancing interaction between your sessions attendees.
  • Divide the information into manageable chunks and use multiple content delivery options to keep your audience engaged. Use slides, images, brief videos and sound to deliver your content. Use several learning modalities to present information and engage attendees in their own learning.
  • Consider the use of collaborative group work and collaborative learning. If your session includes group work or collaboration, consider the use of in‐person small groups or virtual break out rooms. It's a more complex solution, but it enables you to divide participants into teams to discuss or work on a project together.

Practice, practice, practice [+]

Virtual presenters, get acquainted with the presentation website, when available. Don’t wait until the day of your session! Practice hosting your own webinar to get a feel for the tools. Log in to the event website, use the program search to navigate to your session, and practice right on your session page.

Practice is key. We can’t emphasize this enough – do a run-through, actually, do a few run-throughs of your session!

  • Practice using all tech tools.
  • Know how you will do your transitions – to breakout rooms, slides, screen shares – and allow time to do this!
  • Consider how you will set up your screen so you can see notes, see the participants, see your communication with a co-facilitator.

Demonstrating and sharing information [+]

Uploading a presentation is a great way to share information, but sharing applications on your desktop is also a good way to engage attendees. Include live demonstrations online and navigate through the content you're discussing.

  • Give clear directions when navigating to websites and share the link in the chat or slides.
  • Give time for these kinds of transitions.
  • Clearly explain when you're demonstrating an app and have a plan for how you'll answer questions from people that need help or fall behind.

Presentations are visual.

  • Create visually compelling content.

    • Online presentation content works best when it relies on a combination of audio and visual elements, so make sure you have slides with compelling images.
  • The text on your slides should be readable and clear to everyone, so keep text to a minimum to give viewers time to grasp all the words.
  • Infographics are also a great way to get your message across because they combine visual elements, data and facts, which are reinforced by text.

Using questions [+]

Post discussion questions in your slides so they're visible to attendees during the session.

  • Consider allowing participants to ask questions during the event itself, rather than during a specific time period at the end. This will likely lead to interactive discussion that will feel real and relevant, and will encourage attendees to share practices.
  • Give participants time during the session – time to ask questions, time to respond, time to transition, time to experiment. Don’t be afraid of an awkward silence; sometimes it can have amazing results!

Remember, people receive information in a variety of ways, even in a virtual world.

Not only should you verbally share information and narrate what you're showing on the screen, also consider repeating important points on slides, including them in the chat, or creating surveys or polls as ways for people to absorb your session topic.


Virtual presenters:

ISTE room monitor

A room monitor will greet you in your session room 15 minutes before your presentation. Their role is to open the session room to let attendees in when the session starts and hit record. They'll also be monitoring the chat for logistical questions that attendees may have, including technical issues.

Test your tech

Be sure your audio and video are able to connect using this testing site.

Be on time.

As the leader of a session, please arrive 15 minutes prior for virtual sessions and 30 minutes prior for in person sessions. Virtual sessions will be set in “practice mode,” and attendees will be in a waiting room. Be ready to start on time.

Tech check
Test your audio and make sure your video is clear. If you sense any kind of delay, consider also dialing in on a separate phone line.
Make sure your presentation files are ready when you share your screen.
Ready to go!
Turn off any notification-generating apps you have on and unclutter your desktop in case you need to switch between windows.

Start on time.

Our sessions have tight turnarounds. Use the last few minutes of your session to take down any contact information for follow-up questions if you can’t get to them during your session.


Ground rules Have a plan for sharing how you would like participants to respond or participate in the session, be clear and explicit, and model if possible. For sessions that will be interactive, set up some ground rules for interaction.
Interactions Set up an expectation regarding how attendees will interact. When should they ask questions? Should they focus more on the chat for conversation for virtual sessions? Should virtual attendees turn on their videos for more engagement? Don’t forget to refer to the chat and acknowledge any great comments, questions or ideas you're seeing!
Safe space If the topic is serious and you hope people will share personal stories, let them know this is a safe space to share. How will you create that space? Let people know what's not OK to share out after the session.
Downloads Set aside time at the start for participants to download any apps they'll be using, open any docs or set up any websites they'll need to navigate to. Consider sharing this information during the introduction so they have a few minutes to do it. Put the information on a slide with links. Put live links in the chat. Describe any details in advance to help attendees understand how it will work.


Happening next

There can be a number of sessions following your session. Connect the dots to other sessions that complement yours so attendees can continue their learning journey. Read through the program in advance so you understand what content is happening surrounding your session.

And finally...we couldn't have done it without you!

We know this is an unbelievably busy time in our lives both personally and professionally. From the bottom of our hearts, we thank you for being a part of this event. The educators who attend ISTELive 23 will leave with more confidence, more skills and a new-found community! We at ISTE thank you for that.

ISTELive 23 virtual presenter training resources

Thank you for presenting at ISTELive 23! We’re honored that you’re willing to share your expertise with thousands of educators from around the globe. Full recordings of the live training can be found below, or scroll down to get help with specific topics.

ISTE account and session records vs. event website [+]

There are two websites associated with the conference. One is connected to your ISTE account and is where you update your session details. The second is the event website and is where you’ll sign in to present on event days.

In your ISTE account, go to the presenter menu to manage your sessions. In the virtual world, it’s important to upload resources to your digital tote so that attendees can access them during and after your presentation. Also be sure to sign your model release and presenter influencer disclosure. Finally, your profile will look more complete if you upload a short bio and headshot.

When you want to practice in your session room or it’s time for your presentation, go to the ISTELive 23 homepage and click “Enter Event.” Use your standard ISTE email and password, the same one used to log in to your Presenter Menu, to log in to the event website.

Testing your audio and video [+]

Before you practice in your session room, you can test your audio and video here. If you successfully connect using this testing link, you should have no problem in your session room.

Device best practices [+]

Our website and videoconferencing tool are optimized for Chrome on all devices. Firefox and Edge are suitable alternatives. Unless you are on an iOS device, Safari will not work.

We also recommend that you use a monitor to ensure you can simultaneously see the presentation room/chat and the content you’re sharing (if sharing your screen). You cannot be in the session from two devices at the same time, so we highly recommend an external monitor.

Getting to your session [+]

Watch demo video

After logging in to the event website, navigate to your session using the Program Search and click into your session details page. You can practice in this room at any time (just don't unlock the room) and you will access your session in the same way when it’s time to present.

After several minutes, you’ll see a screen pop-up asking if you would like to record your session. While practicing in your room, click “No” on this pop-up. When it’s time for your live session, click “Yes” and select the unlimited duration option.

Presentation room basic setup [+]

Watch demo video

When entering your session room, you’ll be prompted to set up your camera and audio. After confirming your audio and video sources, you’ll see your video feed in the center of the screen.

At the top of the room, you’ll see a menu bar. From left to right the tools are:

Camera: Turn your video on and off.

Microphone: Turn your audio on and off.

Files: Upload resources for your presentation, including presentation decks and videos (more on this below).

Tools: All presentation tools available to you (more on this below).

Chat: Opens and closes the moderator chat.

Participants: Opens and closes the participant list.

Lock: Indicates if your room is locked to attendees. Also shows the waiting room.

Bar graph: Quick poll.

Playlist: An agenda of your presentation that allows you to preset and easily access your presentation materials.

Settings: Audio and video settings.

Red door: End session.

On the right hand side of the room, you’ll see a white column. If opened (by clicking the corresponding button in the menu bar described above), the following sections will appear:

Participants: Lists every attendee in the room. You can:

  • Mute all or turn off all cameras.
  • Search for an attendee name.
  • Invite attendees to turn on cameras and audio (more on this below).

Playlist: Add items to your playlist and toggle between them as you present.

Chat: Only visible to other presenters.

At the bottom of your screen, you’ll see a black bar on the left hand side. The tools are:

Hide videos*: Temporarily hides all presenter and attendee video. Doing this can help with any bandwidth streaming issues.

Grid view/carousel*: Changes the view of the presenters’ videos. Grid view shows more videos, carousel shows fewer, but larger videos.

*Note: These two buttons are individual. Changing them for yourself does not change anything for your attendees. Attendees can also independently make changes.**

When sharing content, all videos move down into a carousel at the bottom of the screen.

The attendee chat is located next to the session room. The chat is persistent and will remain for 6 months after the presentation.

Highlighting a speaker [+]

By default, your video feed will stack next to the other presenters’ video feeds in the room and remain a smaller size so that all video feeds can be seen on one screen. If you want to highlight one speaker, you can click on the box that pops up when you hover your mouse over their video square. You’re now “presenting” a speaker and have made their video take up the full screen for all attendees. You can only “present” one speaker at a time, but can easily switch which speaker is being presented by clicking on their video feeds.

If you’re presenting a speaker and then share your screen, that speaker's video will pop out and move to the top left corner. Attendees can manually move that pop out around the screen, but it will remain in the top left corner for the recordings. To stop presenting a speaker and get their video back down into the bottom carousel of videos, simply click on their video square again.

Allowing attendees to come on video/audio [+]

To ensure reliable streaming, attendee audio and video will not automatically launch when entering a session room. Instead, attendees are able to turn audio and video on when prompted by a presenter. Simply click the gray “Live” button under their name in the participant list. It will turn red and allow them to turn on their camera and microphone. When they’re done asking their question/sharing their screen/etc., simply click on the red “Live” button to turn off their camera and audio.

A participant is “Live” when they have their camera and audio on. Each session room has a limited number of “Live” spots available for presenters and attendees. If you have reached the maximum, it will not allow you to add more “Live” participants. If you need to bring an additional attendee “Live,” you can turn off another attendee or the presenter’s “Live” status, which opens up a “Live” slot. You can repeatedly turn on and off individuals' “Live” status to stay under the limit, while allowing many attendees to participate.

Format Atendee Capacity Live spots with camera and audio
Poster 100 20
Playground 250 7
CL 200 10
Session 500 4

Unlocking rooms and recordings [+]

Watch demo video

When you first enter, your room should be locked and show a closed lock icon in the top right corner. If you’re just practicing and it’s not your scheduled presentation time, leave the room locked. When it’s time for your presentation, a room moderator will unlock your room for you and allow those in the waiting room to enter. The room will stay unlocked for the entirety of your session to allow additional attendees to filter in.

If you accidentally unlock your room while practicing, just click the lock button again to relock the room.

All session recordings must be started manually. Your session moderator is responsible for ensuring your recording has started. If you notice your session is not recording, remind your moderator or select “Record” in the “Tools” portion of the menu bar.

Ways to present [+]

Watch demo video

There are two main ways to present

  1. Share your screen: Click on “Tools” in the top menu bar and select “Share Screen.”

You will not be able to see the chat if you share your screen and do not have an additional monitor.

If you’re planning to share audio, be sure to select “Share Audio” on the display selections screen. Mac users can only share audio from a Chrome tab. PC users can share system audio, but be careful about feedback from the presentation tab.

The share screen feature will not recognize applications if they are minimized. If you’re trying to share an application and it’s not showing up as an option to share, make sure you have fully opened the application.

You cannot share your screen directly from an iPad. Go here for instructions.

  1. Uploading and playing files: Click on “files” in the top menu bar.

You can upload files in the following formats:

  • Video - MP4, MOV, AVI, WMV
  • Presentations - PPT, PPTX (transitions and animations are stripped)
  • Image - PDF, PNG, JPG
  • Document - DOC, DOCX
  • Spreadsheet - XLS, XLSX
  • Audio - MP3
  • 1G max per single file upload

Log in early to upload all your resources; any file uploaded prior to your session will remain in the file system when you return for your presentation.

When it is time to present, click “Files,” select what you would like to share and press “Play.”

You can also use the Playlist feature to create an agenda for your presentation that gives you easy access to your session materials in the order you want to show them. In “Files,” click on your resource and select “Add to Playlist.” Your Playlist will open in the column on the right hand side of the room. You can add multiple resources to your Playlist and easily order and switch between them as you present. Your Playlist can be set up in advance and will remain set up in the room if you leave and return.

Other presentation tools [+]

Watch demo video

In the top menu bar, select “Tools.” The following are available for you to use.

YouTube player: Easily play YouTube videos via URL. Due to copyright laws, YouTube videos will not appear in recordings. If you created the video and have access to the original file, it’s best practice to upload the video via the file system and play it that way. YouTube should only be used for short videos that, while adding value to your session, can only be accessed via YouTube.

Quizzes: Can be set up early and added to Playlist.

Whiteboard: All attendees can participate on the whiteboard.

Breakout rooms [+]

Watch demo video

Breakout rooms are available to any presenter who may want smaller group discussions. Please watch the demo video for a full explanation of breakout room functionality.

Common issues and solutions [+]

Is your screen looking a bit odd? Zoomed in or zoomed out?

Try pressing CTRL (command on macs) and the + or - sign.

Camera and audio won’t connect?

Ensure your camera and microphone have been enabled by your browser by clicking the lock button in the top left corner of your browser next to the url.

Check out this page for more camera and audio connection tips.

What are attendees seeing?

You can assume that attendees are seeing everything on the purple background, plus the video bar at the bottom of the screen. They do not see the right hand column with the participant list, playlist or moderator chat. They will see the attendee chat that sits just left of the meeting room.

How do I present from an iPad?

You cannot share your screen directly from an ipad. Here are instructions for using QuickTime to share your iPad screen.

Run of Show [+]

Below is a standard run of show for an ISTELive 23 presentation:

Time Action
20 minutes before your session Navigate to your session using the program search to ensure you’re able to enter the room and connect to audio and video.
10 minutes before your session Be in your session room with your resources pulled up, camera and audio on.
A room moderator will meet you to assist with any problems.
You can interact with attendees through the chat while they’re in the waiting room. It’s a great way to engage attendees and let them know they’re in the right spot.
2-5 minutes before your session Your room moderator will open the room with your approval and allow attendees to filter in.
Greet them verbally and again in the chat, letting them know you’ll be starting shortly.
This is also a good time to remind people to download the resources in the digital tote, pull up an application you’ll be working with, or do anything else needed to prepare for your session.
At session start time Your time to shine!
Introduce yourself and take it away.
It’s up to you to start and end your session on time.
**While your room moderator is responsible for starting the recording, please have it in the back of your mind to start it if they forget.**
Your room moderator will remain in your session the whole time and be available to assist if anything comes up.

How to get help [+]

If you need help as you prepare for your presentation, please reach out to or chat with customer support on the ISTELive 23 homepage (located in the bottom right corner). If you need help during or close to your presentation time, please ask the moderator in your session room or reach out to the Virtual Website Support at the Help Desk in the website.