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Presenter FAQs

  • Submission Guide
  • Time zone [+]
  • ISTELive 23 will be based in Eastern Daylight Time (EDT: UTC−04:00) as the in person conference will be held in Philadelphia, Pennsylvania. You will have the option to display session times in EDT or in your device's time zone. You can change between the two by clicking the link for time zones on the program search page or in your presenter menu.

  • Recording of your presentation [+]
  • All sessions, whether presented in person or virtually, will be recorded, so in order to participate in ISTELive 23, all presenters must sign a Presenter Agreement/Model Release form. Please note that recordings will be online for up to 6 months behind a password-protected login for conference attendees, and attendees will not have the ability to download sessions.

    The submitter of student presentations is responsible for obtaining permission for each student to be recorded.

  • Edits to your session [+]
  • From your presenter menu, click on the title of the proposal you want to edit and scroll to the appropriate page. Click the link to the right that reads "View/edit this section."

    Format, topic and delivery preference are not editable. Select fields that were used for review purposes may also be locked. Title and description are editable through mid February.

  • Adding/removing presenters [+]
  • Please add presenter(s) to your session proposal by logging in to your presenter menu. Click on the title of the proposal you want to edit and scroll to the bottom of the page to the "Presenter" section. Click the link to the right that reads "View/edit this section."

    There is a limit of four presenters for all formats except panels. There is a limit of five student presenters for all formats. Panel submitters will work with ISTE program staff to select co-presenters. Please see additional detail under “Panels” of the Format-specific session information below.

  • Influencer Disclosure [+]
  • A Federal Trade Commission (FTC) ruling requires that anyone who endorses a product through social media or presentations, should make the relationship with the brand (“material connection”) obvious. A “material connection” to the brand includes a personal, family, or employment relationship or a financial relationship, such as the brand directly paying fees, covering travel, or providing free or discounted products or services.

    Disclosure of these kinds of relationships at ISTELive 23 is important because it helps keep recommendations honest and truthful, and it allows people to weigh the value of presenter endorsements.

    As an influencer, it’s your responsibility to make these disclosures, to be familiar with the Endorsement Guides and to comply with laws against deceptive ads.

    All ISTELive 23 presenters will be asked to disclose relevant details by June 25, including the company/companies and relationship(s)/compensation, or indicate that they do not have a material connection to disclose. Please be sure that any presenters on your session are aware of this reporting. The disclosure is part of your Participation agreement form on your presenter menu.

  • Registration for adult presenters [+]
  • All adult presenters must register to attend the conference.

    By using the email address associated with your ISTELive 23 presenter record when you register, you'll receive the discounted presenter rate.

    ISTE deeply appreciates all that presenters do to shape and support the annual conference. Offering the most discounted registration rate to presenters is one way we hope to extend our gratitude.

  • Presentation computer or device [+]
  • In person: The standard front-of-room equipment set includes a LCD projection with screen, one lavalier, one wired and one wireless mic, Apple TV hardware, Airplay/Airplay Mirroring service and a sound system to connect to presenter’s own laptop. All presentation areas will have a dedicated wired internet drop as well as a password-protected "Presenter" wireless network to support such technologies as AirPlay and AirPlay Mirroring. NOTE: AirPlay functionality over Bluetooth (peer-to-peer AirPlay) with AppleTV is not supported. Please be sure to connect your presentation device to the password-protected "Presenter" wireless network in your session room. Attendees will have wireless internet connectivity.

    Please note for Research Papers Roundtables: No technology or power is provided at each of the tables; a charging station will be at the back of the room.

    Remember, you must provide your own computer or device. Please bring the appropriate VGA or HDMI adapter for connecting to projectors or display monitors if you’re planning to use a Mac laptop or iPad as your presentation device.

    Virtual: ISTE does not provide equipment for presenters. Presenters must provide their own computer, internet connectivity, lighting, microphones, etc.

    We suggest and encourage an ethernet connection to the device you are presenting from as it will provide a more robust and stable internet connection. A minimum of 5 Mbps upload and download connection is recommended for a consistent streaming experience. A speed test can be run here to verify your connection. It is also imperative when previewing and testing your presentation on the ISTE 23 platform you do so on the network you plan to present from as school networks or computers may have firewalls blocking the streaming service.

  • Accessibility tips [+]
  • Please consider accessibility! With ISTELive 23 being hybrid, we’re able to expand our audience to an even more diverse group of attendees and we want to ensure all can enjoy the experience. Please review these in person presenter accessibility tips for your live session, presentation materials and shared resources.

  • Digital tote and handouts/resources or research papers [+]
  • ISTE has created a digital tote that allows conference attendees to collect important materials from sessions or exhibits they may want to reference later. Please upload any materials or URLs that may be used or referenced in your session so in person and virtual participants can benefit from your resources or contact you. Please consider resources that are accessible on screen readers. If you provided a presentation website with your session submission, it's automatically added as one of your session resources. You may edit or remove items as needed at any time through the digital tote on your presenter menu.

    Handouts/resources may be uploaded as URLs or files starting in April, through the weeks after the conference.

    Guidelines for formatting and submitting your research paper are available below under "Format-specific session information, research papers."

    In person: You are encouraged to provide electronic or print handouts. Upload handouts via your presenter menu to make them available to attendees through the conference website program search. You may upload handouts through July 31. For printed handouts, you can use the room capacity information from the room specs on your presenter menu to gauge the number of copies. Poster presenters should plan to bring approximately 100 copies of their handouts.

  • Promote your session [+]
  • Details available in February.

  • Connect your session to exhibitors [+]
  • Details available in February.

  • Room set and capacity [+]
  • Details available in May.

K-12 student presenter information

  • Presenting with K-12 student presenters [+]
  • There is a limit of five student presenters per session.

    The submitter is responsible for obtaining permission for each student to be recorded.

    As the submitter/lead adult presenter for a student presentation, you're eligible to receive a nontransferable complimentary registration as long as you bring a K-12 student. At the in person conference in Philly, students must be with an adult at all times.

    The student(s) must be listed on your session record prior to activating your complimentary registration. We will email further details when complimentary registration is available in late January.

    You cannot activate your complimentary registration from the public registration link

    Student presenter names must be added or updated by June 1 to ensure their badges are ready when they arrive onsite or to be able to gain access to the virtual platform.

    Students or children under the age of 16 (including infants) who are not presenting are not permitted in sessions or the expo hall.

  • Registration for K-12 student presenters [+]
  • Details available in January.

  • Student presenter check-in [+]
  • Details available in May.

  • Chaperones [+]
  • In person: Parents and other non-registered adult chaperones may pick up complimentary chaperone badges at the student presenter check-in counter. Students must be with an adult at all times. The chaperone badges do not allow access into sessions. Chaperones do not need to be named on the session record.

  • Student presenters in the expo hall [+]
  • In person: Badged student presenters are exempted from ISTE's under-16 age restriction policy and are welcome to visit the expo hall when accompanied by an adult chaperone. Adult chaperones may not have more than five students per group. Students are expected to keep their voices down, stay in their groups and refrain from taking exhibitor giveaways unless they are offered. All student presenters under 16 must complete the expo hall Student Presenter Policy form and turn in the top half of the form when they pick up their badges at the student presenter check-in counter. Student Permission Form available in May.

Format-specific session information

  • Campfires [+]
  • In person: Campfires are a one- to two hour conversational experience where educators can meet new people while sharing their best practices and innovative ideas in an “unconference” format.

    Leaders will facilitate the collection and organizing of ideas that educators bring to the room and support them in selecting the conversation topic that best fits their interests.

    Virtual: No virtual offering in this format.

  • Creation labs [+]
  • Exploratory

    • In person: 60-minute session focused on exploring new resources, developing new skills or creating through extensive hands-on activities using participant's own device. Attendees are required to preregister.
    • Virtual: 50-minute session focused on exploring new resources, developing new skills or creating through extensive hands-on activities using participant's own device.

    Deep-dive

    • In person: 90-minute session focused on exploring new resources, developing new skills or creating through extensive hands-on activities using participant's own device. Attendees are required to preregister.
    • Virtual: 90-minute session focused on exploring new resources, developing new skills or creating through extensive hands-on activities using participant's own device.

    In person Creation lab ticketing
    Preregistration is required for in person Creation Labs; seats not claimed 5 minutes before start will be released to those waiting in the stand-by line on a first-come, first-served basis. Attendees can register for one Creation Lab each day through the app.

  • Ed Talks/Interactive sessions [+]
  • In person:

    Ed Talks are hour-long presentations with one or more presenters addressing an audience.

    Interactive sessions are one-hour sessions featuring audience participation and interaction with the presenter(s) during the session with hands-on interaction such as collaborating on a document, creating a collaborative document or participating in a presenter-led backchannel, poll or other activity.

    Be sure to review your equipment and room set up prior to your presentation. Use the tools on your presenter menu to promote your session and share resources. If your session requires registration, use the email tool to communicate with attendees in advance.

    Virtual:

    Ed Talks are 45-minute presentations with one or more presenters addressing an audience in a webinar virtual experience.

    Interactive sessions are 45-minute sessions featuring audience participation with the presenter(s) during the session via chat, with hands-on interaction such as collaborating on a document, creating a collaborative document or participating in a presenter-led backchannel, poll or other activity. Held in webinar format with breakouts and ability to allow attendees to share video and microphone.

  • Forums [+]
  • In person: Two to three hours in length, forums provide an in-depth thematic learning experience curated for a specific audience or around a curriculum focus, and may include structured networking opportunities. May or may not require pre-registration and/or additional fees.

    Virtual: No virtual offering in this format.

  • Panels [+]
  • In person: Panels are hour-long presentations with a designated moderator facilitating a discussion among two or more panelists on a particular topic.

    Virtual: Panels are 45-minute presentations with a designated moderator facilitating a discussion among two or more panelists on a particular topic.

  • Playgrounds [+]
  • In person: ISTE Playgrounds are large-scale, multi-presenter learning experiences with a variety of learning and demonstration stations. Playgrounds provide experiential, playful discovery of new technologies and practices in a hands-on learning environment that includes up to six hands-on learning stations and two demonstration stations. Playgrounds showcase new pedagogical implementations and multiple sandbox experiences for attendees. Led by educators for educators, playgrounds focus on play, discovery and experimentation as part of the learning process. Playground leaders propose an overarching theme through the regular submission form, and if selected work with the ISTE Program Team to further develop and build out the playground experience.

    Presenters can individually apply as a playground co-presenter to have their information provided to the playground leader for consideration.

    Virtual: No virtual offering in this format.

  • Posters [+]
  • Poster content will be available to view throughout the conference in an interactive virtual format.

    • In person: 90-minute demonstration-style presentation in a multibooth location that involves interacting one-on-one or with small groups. In person posters will not be recorded.
    • Virtual: A combination of one 45-minute live session and a visual poster build with demo video and resources that are available on the platform throughout the conference.
    IN-PERSON POSTER SESSION EQUIPMENT
    • Wi-Fi and one wired internet connection for the presenter's device.
    • One 6' wide by 40" high table and one stool.
    • One 24-inch or larger monitor.
    • One standard bulletin board with 8' wide by 4' high pinable space.
    • One power strip.

    NOTE: Presenters must provide their own presentation device and any adapters to connect to an HDMI port on the display monitor.

    Setup and teardown

    Each presentation group will have 15 minutes to set up before their presentation and 15 minutes to teardown afterward. Please adhere to these timelines so every presentation group has sufficient time. There is only 30 minutes between in person poster session blocks.

    You must carry all of your equipment into the convention center. No deliveries will be accepted at the loading docks. If you have a lot of materials, consider mailing items to yourself at your hotel.

    In person poster session tips
    • Graphics and text on the bulletin board should be readable from at least 5 feet away.
    • Display images, photos and projects that tell your story and attract your audience.
    • Use bulleted visual points to draw in your audience. Save the details for the one-on-one discussions.
    • Include a title, institution or organization name and a short summary so participants will know at a glance if the topic is of interest to them.
    • Bring a laptop to display pictures or silent videos, or to connect to a website.
    • Bring an HDMI adapter to connect to the display monitor.
    • Bring business cards so you can network and stay connected.
    • Upload handouts for your session via your presenter menu.
    • Be courteous of other presenters around you. Don't bring speakers, music or loud videos.
    • Please don't move the furniture or equipment.
    VIRTUAL POSTER BUILD BY JUNE 15

    Your virtual poster must be built by June 15. This is a requirement to present for virtual posters.

    Submitters will be able to build a virtual poster with rich content with which attendees can engage at any time. Through your presenter menu, poster presenters are able to upload items such as pdfs, website links, images, and videos combined with text. The tool will also allow submitters to preview content before the poster is live on our conference platform. Additionally, a short three to five minute recorded demonstration video (preferably on YouTube or Vimeo) will be required. This tool will be available on your presenter menu in April.

    Demo video - required by June 15

    Your demo video is required for your poster to be added to the poster gallery. Please prepare a three- to five-minute video to catch the attention of attendees and offer a preview of your project. You will submit your video as a URL link to a YouTube- or Vimeo-hosted video.

    Training video with instructions on building your poster will be available in April.

    Poster gallery image - due by June 15

    Posters will be displayed in a graphically rich poster gallery. You can add an image to represent your poster in the poster gallery. This can be a thumbnail of your video or an image related to your poster. Image must be 300px wide by 150px tall; .png, .gif, .jpg, .svg file types; 5 MB file size limit.

    If you do not upload an image, we will auto-generate a thumbnail of your video for the gallery.

    Resources - due by June 15

    The resource section is where you can build your poster by adding images, PDFs, URLs to websites, a Facebook or Twitter feed, or more videos. After uploading these resources you can rearrange them on the page or delete them. You can provide the following types of resources:

    • Facebook feed URL or Facebook name.
    • Image: 25% or 50% page width; .png, .gif, .jpg, .svg file types; 800 KB file size limit.
    • PDF: 3 MB file size limit per file.
    • Twitter feed URL or Twitter handle.
    • Video URL: YouTube, Vimeo.
    • Website URL.

    In addition, virtual presenters will have a scheduled 45-minute live virtual session on the conference virtual platform where attendees can drop-in to learn more about your poster and engage more deeply with the content.

  • Research papers [+]
  • In person formats:

    Lecture: During your one-hour presentation time slot, there will be two research paper presentations followed by a brief discussion led by a discussant. The discussant will provide feedback about each paper presentation, as well as facilitate questions and answers the audience may have, time permitting. Each of the two presentations and the discussant will have approximately 18 minutes to present. Please plan to attend the entire session for your time slot/room.

    Typically, presenters create a multimedia presentation (e.g., Google slides, PowerPoint) to present their studies (but feel free to be creative!). You will have a projector and the room should host 50-100 potential attendees (although typically audiences have varied from 15-50 attendees) but not a computer - so please plan to bring your own computer and adapter to connect. It also helps if you coordinate use of only one computer for the two presentations to minimize transition time and potential technical issues. Remember that many practicing educators will be attending your session. Make sure to engage them as members of your audience and make connections from research to practice.

    Roundtable: Presentations with similar research topics are each assigned to one of seven or fewer round tables set for 10 participants where hour-long discussions take place. Roundtables are intended to be more collaborative discussions about research. No equipment is provided. Outlets may not be available. Attendees will have wireless internet connectivity.

    Poster: 90-minute demonstration-style presentation in a multibooth location, which involves interacting one on one or with small groups. See Posters for more details.

    Virtual formats:

    Lecture: During your one-hour presentation time slot, there will be two research paper presentations followed by a brief discussion led by a discussant. The discussant will provide feedback about each paper presentation, as well as facilitate questions and answers the audience may have, time permitting. Each of the two presentations and the discussant will have approximately 18 minutes to present. Please plan to attend the entire session for your time slot/room.

    Typically, presenters create a multimedia presentation (e.g., Google slides, PowerPoint) to present their studies (but feel free to be creative!). Typically presenters go in the order they appear in the program and the presentation will have a chat feature; therefore, it helps to monitor chat. There will be a volunteer who will record the session and be there for you to help out if there are any technical issues or questions. Remember that many practicing educators will be attending your session. Make sure to engage them as members of your audience and make connections from research to practice.

    Roundtable: No virtual offering in this format.

    Poster: A combination of one 45-minute live session and a visual poster build with demo video and resources that are available on the platform throughout the conference. See Posters for more details.

    LISTING PRESENTERS AND CO-AUTHORS

    On your presenter menu, click on your research title. Then, at the bottom of the summary, click “View/edit this section for the presenters page.”

    Presenters are typically listed in alphabetical order by last name, but research submitters can specify the order of presenters or co-authors as you prefer to have them displayed in the conference program and conference app. If you need to designate one author as the lead presenter, please use the role “Presenter” and list other authors as “Co-author.”

    ISTE requires that primary presenters are present to moderate their events. Please indicate if your listed co-authors will also be presenting at ISTELive 23.

    RESEARCH PAPER GUIDELINES
    As a condition of acceptance, please upload your full research paper in PDF format by June 1 via your presenter menu. Research papers should adhere to the following requirements:

    • Target length: 3,200-4,800 words.
    • Include main presenter's name and contact information after the title and before all co-authors.
    • Include three to seven keywords and bibliographic references.

    Research papers will be posted as submitted, without additional editing or formatting, so please proofread carefully. Research paper authors maintain the copyright to their papers and are free to submit them for publication. ISTE recommends including your own copyright statement on your research paper.

    Research paper tips

  • Snapshots [+]
  • In person: 30-minute micro presentation that focuses on a particular instructional model, technology solution or content provider resource. Two snapshots are combined into an unmoderated session.

    Virtual: 20-minute micro-presentations presented consecutively with a 5-minute question-and-answer period following the presentations. Two snapshots are combined into an unmoderated session in webinar format.

  • Trip / Tour [+]
  • In person: Organize and lead a one to two hour off-site excursion with a cultural, educational or historical focus that allows attendees to experience the city and mingle with locals!

    Virtual: No virtual offering in this format.

    Onsite information

    Details available in May.