Creative Constructor
Lab Virtual
Leadership Exchange
at ISTELive 21
Edtech Advocacy &
Policy Summit

Presenter FAQs & Presenter Guide

Resources for all virtual presenters

  • Presenter guide
  • Presenter training materials
  • Time zone [+]
  • Session times are initially listed in your device's time zone. You can change the time zone to your preference by clicking the link for time zones on the program search page or in your presenter menu.

  • Recording of your presentation [+]
  • All sessions will be recorded, so in order to participate in ISTELive 21, all presenters must agree to being recorded. Please note that recordings will be online for 6 months behind a password-protected login for conference attendees, and attendees will not have the ability to download sessions.

    The submitter of student presentations is responsible for obtaining permission for each student to be recorded.

  • Edits to your session [+]
  • From your presenter menu, click on the title of the proposal you want to edit and scroll to the appropriate page. Click the link to the right that reads "View/edit this section.

  • Registration for adult presenters [+]
  • All adult presenters must register to attend the conference.

    By using the email address associated with your ISTELive 21 presenter record when you register, you'll receive the discounted presenter rate of $115 until March 1, $130 March 2 through May 1, and $150 after May 1.

    ISTE deeply appreciates all that presenters do to shape and support the annual conference. Offering the most discounted registration rate to presenters is one way we hope to extend our gratitude.

  • Adding/removing presenters [+]
  • Please add presenter(s) to your session proposal by logging in to your presenter menu. Click on the title of the proposal you want to edit and scroll to the bottom of the page to the "Presenter" section. Click the link to the right that reads "View/edit this section."

    There is a limit of four presenters for all formats except panels. The limit for panels is eight presenters. There is a limit of five student presenters for all formats. ISTE values diversity in perspective, opinion and representation, and the most interesting sessions are ones that offer many different perspectives.

    Co-presenters will be able to view your proposal on their presenter menu, but will not be able to make edits.

  • Digital tote and handouts/resources or research papers [+]
  • ISTE has created a digital tote that allows conference attendees to collect important materials from sessions or exhibits they may want to reference later. Please upload any materials or URLs that may be used or referenced in your session so participants and those unable to attend the conference can benefit from your resources or contact you. Please consider resources that are accessible on screen readers. If you provided a presentation website with your session submission, it's automatically added as one of your session resources. You may edit or remove items as needed at any time through the digital tote on your presenter menu.

    Handouts/resources may be uploaded as URLs or files before, during and after the conference.

    Guidelines for formatting and submitting your research paper are available below under "Format-specific session information, research papers."

  • Accessibility tips [+]
  • Please consider accessibility! With ISTE20 going virtual we’re able to expand our audience to an even more diverse group of attendees and we want to ensure all can enjoy the experience. Please review these accessibility tips for presenters.

  • Evaluations [+]
  • Details available soon.

  • Presentation computer or device [+]
  • ISTE is not providing equipment for presenters. Presenters must provide their own computer, internet connectivity, lighting, microphones, etc.

    We suggest and encourage an ethernet connection to the device you are presenting from as it will provide a more robust and stable internet connection. A minimum of 5 Mbps upload and download connection is recommended for a consistent streaming experience. A speed test can be run here to verify your connection. It is also imperative when previewing and testing your presentation on the ISTE 21 Live platform that you do so on the network you plan to presentent from as school networks or computers may have firewalls blocking the streaming service.

  • Connect your session to exhibitors [+]
  • Presenters and exhibitors have the opportunity to link their sessions with online exhibit listings, making sessions easier to find. Please help us create a holistic learning environment that enriches the attendee experience while supporting your goals and those of our corporate partners. Establish connections with exhibitors whose products and services are an integral part of your session content on your presenter menu. Click on the link to "Connect your session to exhibitors with related products and services" to search for exhibitors by company name and product category, or confirm requests from exhibitors to connect to your session. You can connect up to 10 exhibitors to your session.

  • Certificate of Presenting and presenter survey [+]
  • Details available in June.

  • Influencer Disclosure [+]
  • A recent Federal Trade Commission (FTC) ruling requires that anyone who endorses a product through social media or presentations, should make the relationship with the brand (“material connection”) obvious. A “material connection” to the brand includes a personal, family, or employment relationship or a financial relationship, such as the brand directly paying fees, covering travel, or providing free or discounted products or services.

    Disclosure of these kinds of relationships at ISTELive 21 is important because it helps keep recommendations honest and truthful, and it allows people to weigh the value of presenter endorsements.

    As an influencer, it’s your responsibility to make these disclosures, to be familiar with the Endorsement Guides and to comply with laws against deceptive ads.

    All ISTELive 21 presenters will be asked to disclose relevant details by June 25, including the company/companies and relationship(s)/compensation or indicate that they do not have a material connection to disclose. Please be sure that any presenters on your session are aware of this reporting. The disclosure form is located on the sidebar of your presenter menu.

K-12 student presenter information

  • Presenting with K-12 student presenters [+]
  • There is a limit of five student presenters per session.

    The submitter is responsible for obtaining permission for each student to be recorded.

    As the submitter/lead adult presenter for a student presentation, you're eligible to receive a nontransferable complimentary registration as long as you bring a K-12 student. Students must be with an adult at all times.

    The student(s) must be listed on your session record prior to activating your complimentary registration. To activate it, register using the same email address as you've used for your session. You can click the registration link from your account to access the registration form.

Format-specific session information

  • Lectures/Panels/Interactive lectures [+]
  • Lectures are 45 minutes long presentations with one or more presenters addressing an audience.

    Panels are 45 minutes long presentations with a designated moderator facilitating a discussion among two or more panelists on a particular topic.

    Interactive sessions are 45 minutes long featuring audience participation and interaction with the presenter(s) during the session, such as collaborating on a document, creating a collaborative document or participating in a presenter-led backchannel, poll or other activity.

  • Creation labs [+]
  • 50- or 90-minute session focused on exploring new resources, developing new skills or creating through extensive hands-on activities using participant's own device.

  • Playgrounds [+]
  • 90-minute immersive, multi-room experiences that touch on programs, platforms, and tools related to a central topic.

  • Posters [+]
  • Poster content will be available to view throughout the conference in an interactive virtual format.

    Submitters will be able to build a virtual poster with rich content with which attendees can engage at any time. Through your presenter menu, poster presenters are able to upload items such as pdfs, website links, images, and videos combined with text. The tool will also allow submitters to preview content before the poster is live on our conference platform. Additionally, a short 3-5 minute recorded demonstration video (preferably on YouTube or Vimeo) will be required. This tool is available on your presenter menu.

    BUILDING YOUR POSTER BY JUNE 15

    Your poster must be built by June 15. This is a requirement to present!

    Demo Video - required by June 15

    Your demo video, is required for your poster to be added to the poster gallery. Please prepare a three- to five-minute video to catch the attention of attendees and offer a preview of your project. You will submit your video as a URL link to a YouTube- or Vimeo-hosted video.

    View training video here for instructions on building your poster.

    Poster gallery image - due by June 15

    Posters will be displayed in a graphically rich poster gallery. You can add an image to represent your poster in the poster gallery. This can be a thumbnail of your video or an image related to your poster. Image must be 300px wide by 150px tall; .png, .gif, .jpg, .svg file types; 5 MB file size limit.

    If you do not upload an image, we will auto-generate a thumbnail of your video for the gallery.

    Resources - due by June 15

    The resource section is where you can build your poster by adding images, PDFs, URLs to websites, a Facebook or Twitter feed, or more videos. After uploading these resources you can rearrange them on the page or delete them.

    Facebook feed URL or Facebook name.

    Image: 25% or 50% page width; .png, .gif, .jpg, .svg file types; 800 KB file size limit.

    PDF: 3 MB file size limit per file.

    Twitter feed URL or Twitter handle.

    Video URL: YouTube, Vimeo.

    Website URL.

    In addition, presenters will have a scheduled 45-minute live session where attendees can drop-in to learn more about your poster and engage more deeply with the content.

    During your scheduled presentation time, you will click on the “Live Now” button on your poster details to enter your discussion room. Your room will accommodate up to 100 people including presenters.

    Attendees can drop in to learn more about your poster and engage more deeply with the content. We encourage you to prepare a three- to five-minute presentation that you can repeat during the 45 minutes if attendees arrive late, much like in the face-to-face environment.

    To help you prepare, we’re offering training on our virtual platform as follows:

    Saturday June 5, 2021 at 10:30am PST

    Wednesday June 9, 2021 at 4pm PST

    Friday June 11, 2021 at 8am PST

    You’ll receive an e-mail with the link to the Zoom meeting the day before the training. If you aren’t able to attend a live training you can access an archived recording.

    Download a sample poster.

  • Research papers [+]
  • Lecture presentation: More formal lecture presentations. During these sessions, there will be two lecture research presentations of 15-20 min each depending on whether or not there's a 'discussant' who provides some commentary about the presentations/session. Please plan to attend the entire session and watch the other presentation(s) sharing your time slot.

    Typically, lecture presentations use PowerPoints to convey the results of their studies but you can be creative in how you present your study. Please upload your files to the digital tote on your presenter menu.

    Roundtable format - Presentations with similar research topics will be presented together in same 45 minute session. Roundtables are intended to be more collaborative discussions about research. Each presenter will have 20 minutes total for their presentation and should introduce their topic/research very briefly the first 10 minutes of their presentation then use the last 10 minutes for questions and discussion.

    Research paper guidelines
    As a condition of acceptance, please upload your full research paper in PDF format by June 1 via your presenter menu. Research papers should adhere to the following requirements:

    • Target length: 3,200-4,800 words.
    • Include main presenter's name and contact information after the title and before all co-authors.
    • Include three to seven keywords and bibliographic references.

    Research papers will be posted as submitted, without additional editing or formatting, so please proofread carefully. Research paper authors maintain the copyright to their papers and are free to submit them for publication. ISTE recommends including your own copyright statement on your research paper.

  • Snapshots [+]
  • Two 20-minute micro-presentations presented consecutively with a 5-minute question-and-answer period following the presentations. Each presenter/presenter group has 20 minutes to present content and will self-moderate. Your Snapshot will show “Presentation 1 of 2” or “Presentation 2 of 2,” which indicates whether you will present first or second. You can see this in your presenter menu. The 5-minute Q&A is for both presentations and will occur after both speakers have presented. The sessions are thematically selected to share the time block, focusing on a particular instructional model, technology solution or content provider resource. Please plan to attend the entire 45-minute session and watch the other presentation sharing your time slot/room and participate in the 5-minute Q&A at the end.

Presenter Guide

Preparation tips and resources

Thank you for being a presenter at ISTELive 21! We’ve designed this conference to be a unique, personal and productive opportunity for educators around the world, so we want to be sure you have everything you need to succeed!

Let's get started!

HAVE A PLAN

Map out your entire talk with a run of show.

Understand how many minutes you have to speak and write a short script for each section. Make sure you cover all the topics you’re passionate about. Here are some things to consider in your scripting:

Example run of show

INTROS
5 min
Bio, objectives, why you're qualified to be speaking on this topic. TIP: Allow time for participants to download apps or sites needed.
DURING
40 min
Time for interactivity (respond to chat and any transitions). List of the main points you need to hit that correspond to slides.
CLOSING
5 min
What is your call to action? Thank-you's and your contact info for presenter slide. Any follow-up plan or next steps for participants.
Practice reading your script a few times and track how long it takes. Use a stopwatch to make sure you stay within your designated session time.

Use slides to illustrate your points

Less is more.
Make sure your slides are easy to read, with large fonts and minimal bullet points.
Unclutter it!
Make your slides visually stimulating so they catch viewers’ attention.
Get ahead.
Create slides well ahead of time and make sure they're crystal clear and nothing’s pixelated.
Take advantage of your digital tote! Upload resources like documents, slides and hyperlinks to your session from your presenter menu. Attendees can access these before the event, and they'll be listed right under your live video during the session.

YOUR SESSION PREP

Create your session settings [+]


  • Location: Pick the location you plan to host your webinar from. What’s behind you? Make sure no one can pass behind you during the broadcast.
  • Internet: Find a place to broadcast where your Wi-Fi bandwidth is at its most optimal. Test your Wi-Fi within your computer preferences and consider locating yourself close to a router. Consider hard-wiring your internet with an ethernet cord if your Wi-Fi isn't 100%.
  • Sound: Pick a quiet and well-lit place where you won’t be disturbed. Turn off loud fans, air conditioners, etc. and avoid street noise. Consider using headphones to avoid echos and outside noise.
  • Lighting: Keep the light shining on your face and don’t let light come in behind you. Consider adding an additional light behind your video camera or laptop.
  • Video: Clean your camera lens. Ideally, you'll be calling in from a computer webcam or computer-connected camera, but you can also call in from your mobile device. Make sure the video is as crisp as possible.

Make it engaging [+]


  • Model best practices in online, remote and hybrid learning while attending to curriculum-specific content. As a presenter at ISTELive 21, you're in the unique position to model innovative practices in online learning.
  • Create a learning experience that is beyond a static presentation. Consider learning modalities and how you can engage session attendees as learners. Bring new ideas for engagement to your attendees, and have them try something new to bring back to their educational environments.
  • Create opportunities for attendees to connect and learn from each other. Invite active participation in the session chat, try some activities and encourage collegial sharing of best practices during your session.
  • Engage your audience from the moment they join the event with an opening slide containing a relevant and interesting fact, anecdote, poll or a probing question. This could also be a big question they'll wrestle with during the presentation.
  • Outline what you'll be discussing during the session and in what order. Make it clear that people will leave with actionable advice and recommendations.
  • Engage your audience in active learning using the platform's built-in connection and collaboration tools. Encourage attendees to turn their cameras on at the start of the session and enable their mics when they have a question. Polls, surveys and breakout rooms are great for enhancing interaction between your sessions attendees.
  • Divide the information into manageable chunks and use multiple content delivery options to keep your audience engaged. Use slides, images, brief videos and sound to deliver your content. Use several learning modalities to present information and engage attendees in their own learning.
  • Consider the use of collaborative group work and collaborative learning. If your session includes group work or collaboration, consider the use of break out rooms. It's a more complex solution, but it enables you to divide participants into teams to discuss or work on a project together.

Practice, practice, practice [+]


Get acquainted with the presentation platform, when available. Don’t wait until the day of your session! Practice hosting your own webinar to get a feel for the tools. Log in to the event platform, use the program search to navigate to your session, and practice right on your session page.

Practice is key. We can’t emphasize this enough – do a run-through, actually, do a few run-throughs of your session!

  • Practice using all tech tools.
  • Know how you will do your transitions – to breakout rooms, slides, screen shares – and allow time to do this!
  • Consider how you will set up your screen so you can see notes, see the participants, see your communication with a co-facilitator.

Demonstrating and sharing information [+]


Uploading a presentation is a great way to share information, but sharing applications on your desktop is also a good way to engage attendees. Include live demonstrations online and navigate through the content you're discussing.

  • Give clear directions when navigating to websites and share the link in the chat.
  • Give time for these kinds of transitions.
  • Clearly explain when you're demonstrating an app and have a plan for how you'll answer questions from people that need help or fall behind.

Presentations are visual.

  • Create visually compelling content. Online presentation content works best when it relies on a combination of audio and visual elements, so make sure you have slides with compelling images.
  • The text on your slides should be readable and clear to everyone, so keep text to a minimum to give viewers time to grasp all the words.
  • Infographics are also a great way to get your message across because they combine visual elements, data and facts, which are reinforced by text.

Using questions [+]


Post discussion questions in your slides so they're visible to attendees during the session.

  • Consider allowing participants to ask questions during the event itself, rather than during a specific time period at the end. This will likely lead to interactive discussion that will feel real and relevant, and will encourage attendees to share practices.
  • Give participants time during the session – time to ask questions, time to respond, time to transition, time to experiment. Don’t be afraid of an awkward silence; sometimes it can have amazing results!

Remember, people receive information in a variety of ways, even in a virtual world.

Not only should you verbally share information and narrate what you're showing on the screen, also consider repeating important points on slides, including them in the chat, or creating surveys or polls as ways for people to absorb your session topic.

SESSION DAY

ISTE room monitor

A room monitor will greet you in your session room 15 minutes before your presentation. Their role is to open the session room to let attendees in when the session starts and hit record. They'll also be monitoring the chat for logistical questions that attendees may have, including technical issues.

Test your tech

Be sure your audio and video are able to connect using this testing site.

Be on time.

As the leader of a session, please arrive 15 minutes before the it begins. The session will be set in “practice mode,” and attendees will be in a waiting room. Be ready to start on time.

Tech check
Test your audio and make sure your video is clear. If you sense any kind of delay, consider also dialing in on a separate phone line.
Materials
Make sure your presentation files are ready when you share your screen.
Ready to go!
Turn off any notification-generating apps you have on and unclutter your desktop in case you need to switch between windows.

Start on time.

Our sessions have tight turnarounds. Use the last few minutes of your session to take down any contact information for follow-up questions if you can’t get to them during your session.

SET THE STAGE WITH ATTENDEES

Ground rules Have a plan for sharing how you would like participants to respond or participate in the session, be clear and explicit, and model if possible. For sessions that will be interactive, set up some ground rules for interaction.
Interactions Set up an expectation regarding how attendees will interact. When should they ask questions? Should they focus more on the chat for conversation? Should they turn on their videos for more engagement? Don’t forget to refer to the chat and acknowledge any great comments, questions or ideas you're seeing!
Safe space If the topic is serious and you hope people will share personal stories, let them know this is a safe space to share. How will you create that space? Let people know what's not OK to share out after the session.
Downloads Set aside time at the start for participants to download any apps they'll be using, open any docs or set up any websites they'll need to navigate to. Consider sharing this information during the introduction so they have a few minutes to do it. Put the information on a slide with links. Put live links in the chat. Describe any details in advance to help attendees understand how it will work.

KEEP THE MOMENTUM GOING

Happening next

There can be a number of sessions following your session. Connect the dots to other sessions that complement yours so attendees can continue their learning journey. Read through the program in advance so you understand what content is happening surrounding your session.

And finally...we couldn't have done it without you!

We know this is an unbelievably busy time in our lives both personally and professionally. From the bottom of our hearts, we thank you for being a part of this event. The educators who attend ISTELive 21 will leave with more confidence, more skills and a new-found community! We at ISTE thank you for that.

ISTELive 21 presenter training resources

Thank you for presenting at ISTELive 21! We’re honored that you’re willing to share your expertise with thousands of educators from around the globe. Full recordings of the live training can be found below, or scroll down to get help with specific topics.

ISTE account and session records vs. event platform [+]

Watch demo video -- COMING SOON

There are two platforms associated with the conference. One is connected to your ISTE account and is where you update your session details. The second is the event platform and is where you’ll sign in to present on event days.

In your ISTE account, go to the presenter menu to manage your sessions. In the virtual world, it’s important to upload resources to your digital tote so that attendees can access them during and after your presentation. Also be sure to sign your model release and presenter influencer disclosure. Finally, your profile will look more complete if you upload a short bio and headshot.

When you want to practice in your session room or it’s time for your presentation, go to the ISTELive 21 homepage and click “Enter Event.” Use your standard ISTE email and password, the same one used to log in to your Presenter Menu, to log in to the event platform.

Testing your audio and video [+]

Watch demo video

Before you practice in your session room, you can test your audio and video here. If you successfully connect using this testing link, you should have no problem in your session room.

Device best practices [+]

Our platform and videoconferencing tool are optimized for Chrome on all devices. Firefox and Edge are suitable alternatives. Unless you are on an iOS device, Safari will not work.

We also recommend that you use a monitor to ensure you can simultaneously see the presentation room/chat and the content you’re sharing (if sharing your screen). You cannot be in the session from two devices at the same time, so we highly recommend an external monitor.

Getting to your session [+]

Watch demo video

After logging in to the event platform, navigate to your session using the Program Search and click into your session details page. You can practice in this room at any time (just don't unlock the room) and you will access your session in the same way when it’s time to present.

After several minutes, you’ll see a screen pop-up asking if you would like to record your session. While practicing in your room, click “No” on this pop-up. When it’s time for your live session, click “Yes” and select the unlimited duration option.

Presentation room basic setup [+]

Watch demo video

When entering your session room, you’ll be prompted to set up your camera and audio. After confirming your audio and video sources, you’ll see your video feed in the center of the screen.

At the top of the room, you’ll see a menu bar. From left to right the tools are:

Camera: Turn your video on and off.

Microphone: Turn your audio on and off.

Files: Upload resources for your presentation, including presentation decks and videos (more on this below).

Tools: All presentation tools available to you (more on this below).

Chat: Opens and closes the moderator chat.

Participants: Opens and closes the participant list.

Lock: Indicates if your room is locked to attendees. Also shows the waiting room.

Bar graph: Quick poll.

Playlist: An agenda of your presentation that allows you to preset and easily access your presentation materials.

Settings: Audio and video settings.

Red door: End session.

On the right hand side of the room, you’ll see a white column. If opened (by clicking the corresponding button in the menu bar described above), the following sections will appear:

Participants: Lists every attendee in the room. You can:

  • Mute all or turn off all cameras.
  • Search for an attendee name.
  • Invite attendees to turn on cameras and audio (more on this below).

Playlist: Add items to your playlist and toggle between them as you present.

Chat: Only visible to other presenters.

At the bottom of your screen, you’ll see a black bar on the left hand side. The tools are:

Hide videos*: Temporarily hides all presenter and attendee video. Doing this can help with any bandwidth streaming issues.

Grid view/carousel*: Changes the view of the presenters’ videos. Grid view shows more videos, carousel shows fewer, but larger videos.

*Note: These two buttons are individual. Changing them for yourself does not change anything for your attendees. Attendees can also independently make changes.**

When sharing content, all videos move down into a carousel at the bottom of the screen.

The attendee chat is located next to the session room. The chat is persistent and will remain for 6 months after the presentation.

Highlighting a speaker [+]

Watch demo video

To ensure reliable streaming, attendee audio and video will not automatically launch when entering a session room. Instead, attendees are able to turn audio and video on when prompted by a presenter. Simply click the gray “Live” button under their name in the participant list. It will turn red and allow them to turn on their camera and microphone. When they’re done asking their question/sharing their screen/etc., simply click on the red “Live” button to turn off their camera and audio.

A participant is “Live” when they have their camera and audio on. Each session room has a limited number of “Live” spots available for presenters and attendees. If you have reached the maximum, it will not allow you to add more “Live” participants. If you need to bring an additional attendee “Live,” you can turn off another attendee or the presenter’s “Live” status, which opens up a “Live” slot. You can repeatedly turn on and off individuals' “Live” status to stay under the limit, while allowing many attendees to participate.

Format Attendee Capacity Live spots with camera and audio
Poster 100 20
Playground 250 7
CL 200 10
Session 500 4

Unlocking rooms and recordings [+]

Watch demo video

When you first enter, your room should be locked and show a closed lock icon in the top right corner. If you’re just practicing and it’s not your scheduled presentation time, leave the room locked. When it’s time for your presentation, a room moderator will unlock your room for you and allow those in the waiting room to enter. The room will stay unlocked for the entirety of your session to allow additional attendees to filter in.

If you accidentally unlock your room while practicing, just click the lock button again to relock the room.

All session recordings must be started manually. Your session moderator is responsible for ensuring your recording has started. If you notice your session is not recording, remind your moderator or select “Record” in the “Tools” portion of the menu bar.

Ways to present [+]

Watch demo video

There are two main ways to present

  1. Share your screen: Click on “Tools” in the top menu bar and select “Share Screen.”

You will not be able to see the chat if you share your screen and do not have an additional monitor.

If you’re planning to share audio, be sure to select “Share Audio” on the display selections screen. Mac users can only share audio from a Chrome tab. PC users can share system audio, but be careful about feedback from the presentation tab.

The share screen feature will not recognize applications if they are minimized. If you’re trying to share an application and it’s not showing up as an option to share, make sure you have fully opened the application.

You cannot share your screen directly from an iPad. Go here for instructions.

  1. Uploading and playing files: Click on “files” in the top menu bar.

You can upload files in the following formats:

  • Video - MP4, MOV, AVI, WMV
  • Presentations - PPT, PPTX (transitions and animations are stripped)
  • Image - PDF, PNG, JPG
  • Document - DOC, DOCX
  • Spreadsheet - XLS, XLSX
  • Audio - MP3
  • 1G max per single file upload

Log in early to upload all your resources; any file uploaded prior to your session will remain in the file system when you return for your presentation.

When it is time to present, click “Files,” select what you would like to share and press “Play.”

You can also use the Playlist feature to create an agenda for your presentation that gives you easy access to your session materials in the order you want to show them. In “Files,” click on your resource and select “Add to Playlist.” Your Playlist will open in the column on the right hand side of the room. You can add multiple resources to your Playlist and easily order and switch between them as you present. Your Playlist can be set up in advance and will remain set up in the room if you leave and return.

Other presentation tools [+]

Watch demo video

In the top menu bar, select “Tools.” The following are available for you to use.

YouTube player: Easily play YouTube videos via URL. Due to copyright laws, YouTube videos will not appear in recordings. If you created the video and have access to the original file, it’s best practice to upload the video via the file system and play it that way. YouTube should only be used for short videos that, while adding value to your session, can only be accessed via YouTube.

Quizzes: Can be set up early and added to Playlist.

Whiteboard: All attendees can participate on the whiteboard.

Breakout rooms [+]

Watch demo video

Breakout rooms are available to any presenter who may want smaller group discussions. Please watch the demo video for a full explanation of breakout room functionality.

The limit per breakout room is 25 people. This includes presenters. To ensure that you can filter between rooms, plan on only putting a maximum of 24 people into each breakout room

Auto-assign will evenly distribute the number of non-moderator/presenter participants into the available breakout rooms. 100 non moderators/presenters would be assigned 10 to a room if there were 10 breakout rooms created.

As a case study, let's pretend you have 100 participants in your room. If you launch 4 rooms through auto assign, you will have 25 people in each room. This will not allow you to filter between the rooms as a present. Instead, auto assign and launch 5 rooms. This will put 20 people in each room and allow you to filter between them.

Common issues and solutions [+]

Is your screen looking a bit odd? Zoomed in or zoomed out?

Try pressing CTRL (command on macs) and the + or - sign.

Camera and audio won’t connect?

Watch demo video

Ensure your camera and microphone have been enabled by your browser by clicking the lock button in the top left corner of your browser next to the url.

Check out this page for more camera and audio connection tips.

What are attendees seeing?

Watch demo video

You can assume that attendees are seeing everything on the purple background, plus the video bar at the bottom of the screen. They do not see the right hand column with the participant list, playlist or moderator chat. They will see the attendee chat that sits just left of the meeting room.

How do I present from an iPad?

You cannot share your screen directly from an ipad. Here are instructions for using QuickTime to share your iPad screen.

Run of Show [+]

Below is a standard run of show for an ISTELive 21 presentation:

Time Action
20 minutes before your session Navigate to your session using the program search to ensure you’re able to enter the room and connect to audio and video.
10 minutes before your session Be in your session room with your resources pulled up, camera and audio on.
A room moderator will meet you to assist with any problems.
You can interact with attendees through the chat while they’re in the waiting room. It’s a great way to engage attendees and let them know they’re in the right spot.
2-5 minutes before your session Your room moderator will open the room with your approval and allow attendees to filter in.
Greet them verbally and again in the chat, letting them know you’ll be starting shortly.
This is also a good time to remind people to download the resources in the digital tote, pull up an application you’ll be working with, or do anything else needed to prepare for your session.
At session start time Your time to shine!
Introduce yourself and take it away.
It’s up to you to start and end your session on time.
**While your room moderator is responsible for starting the recording, please have it in the back of your mind to start it if they forget.**
Your room moderator will remain in your session the whole time and be available to assist if anything comes up.

How to get help [+]

If you need help as you prepare for your presentation, please reach out to or chat with customer support on the ISTELive 21 homepage (located in the bottom right corner). If you need help during or close to your presentation time, please ask the moderator in your session room or reach out in the Info and Technical Support chat in the platform. Be sure to check out our general tech tips and tricks for additional troubleshooting support.