Frequently asked questions
Below are some of the most common questions we receive from exhibitors. If you can’t find the information you need, please contact Exhibit Management at 541.346.3537 or conf-exhibits@iste.org.
Contracted exhibitors can log in to the Exhibitor Services Portal for the most up-to-date information on services and ordering options throughout the conference cycle.
Where can I find my login information to the Exhibitor Services Portal?
If you’re a confirmed exhibitor, your login credentials were sent to you via email in your booth reservation acknowledgment. If you have trouble locating the information, please .
Who attends the conference?
ISTELive brings together a powerful community of educators, leaders, and decision-makers from across the education landscape. The conference and expo provide exhibitors with the opportunity to connect with key edtech decision-makers, system leaders, instructional leaders, and practitioners in one place.
Attendees represent every level of education, including district and school administrators, technology leaders, curriculum and instruction specialists, library media specialists, classroom educators, and other professionals who influence purchasing decisions and shape the future of teaching and learning.
With thousands of attendees from around the world, the conference audience includes those responsible for evaluating, selecting, and implementing solutions that support students, educators, and education systems.
Visit our demographics page for a detailed breakdown of our attendees.
Will there be opportunities for exhibitors to speak and give presentations?
Yes. The Call for Proposals for the majority of session content is open during the month of September. The selection process is highly competitive. Proposals should be of the highest caliber, reflect current educational trends and topics, and demonstrate relevance to the educational community. Proposals should not be product promotions or sales pitches.
For further questions about presenting opportunities, please contact conf-program@iste.org.
Does carpeting/furniture/electric come with my booth? How do I order additional furnishings?
Everything included in your booth package is listed on the booth pricing page. Additional furnishings and services can be purchased through the exhibitor manual, which includes detailed information on exhibitor activities, important expo guidelines, shipping, utilities and special services, and other exposition logistics. All contracted exhibitors have access to the exhibitor manual, available online in April 2027 through the Exhibitor Services Portal.
Are there any restrictions on what I can include in my booth?
Please refer to line item 3 in the expo rules and regulations and our Set-up Guidelines page for more information.
Decorations such as hanging signs and banners are subject to approval. Balloons are prohibited in the Thomas M. Menino Convention and Exhibition Center's exhibit hall. Please refer to the expo rules and regulations for a detailed description of the rules, regulations, and liabilities governing the expo.
All hanging signs and specialty booth designs require written approval from .
Peninsula exhibits: These face three aisles. This type of exhibit must have a back wall that is one-half the width of the space (centered), and the back wall and any other display item must not be more than 8' in height. A booth design must be submitted to Exhibit Management for approval before move-in.
Island exhibits: These have four open sides. This type of exhibit must limit any walls or other display items to 16’ in height, where sufficient clearance exists, with length of walls or items not to exceed one-half the depth and width of the space. All island designs must be sent to for review and approval. Special designs may be submitted to for consideration.
If you have any questions about your booth design or approvals you think you will need to ensure a successful booth installation, please contact .
Do you have booth spaces that are smaller than 10' x 10'?
First-time exhibitors can reserve display space in areas offering 5'x10' booths.
Are there discounts available for nonprofit organizations?
The exhibit space pricing structure is the same for every company, regardless of tax status or affiliation. Booth pricing can be found here.
Can I sell product at the conference?
Our expo floor is about learning. That means we do not permit selling, posting prices, or taking orders on the exhibit floor itself. Booths are learning spaces for demos, sessions, and community engagement around products.
How can I get an invoice or a W-9 form?
Invoices and W-9 forms are available in the Exhibitor Services Portal under “Accounting services.”
How can I pay my account balance? Can I pay by credit card over the phone?
We cannot accept credit card payments over the phone. For your security, we never store credit card information. You can make a secure credit card payment at any time by logging in to the Exhibitor Services Portal and selecting “pay account balance.”
You may also pay by check. Make checks payable to ISTE and send to:
ISTE
Exhibit Management
1277 University of Oregon
Eugene, OR 97403-1277
How can I update my company name, company contact, email address, etc., for exhibit logistics purposes?
You can update your company's contact information, organization description or product/service categories through the Exhibitor Services Portal under “Manage your profile.”
Changes to your company name must be submitted in an email to .
How do I register my booth staff and how many badges do I receive?
Each exhibiting organization receives seven (7) complimentary booth staff (exhibitor) badges per 10' x 10' booth reserved or four (4) complimentary booth staff badges per 5’ x 10’ booth. Badges beyond this complimentary limit will be assessed a fee of $50 per badge and will be billed after the conference.
Booth staff badges do not permit access to keynotes, the opening social, sessions, workshops or other ticketed activities. Booth staff badges permit access to the exhibit hall only.
Please note: Organization contacts are not automatically registered as booth staff for the event. Booth staff registration will be available in the spring through the Exhibitor Services Portal.
Can exhibitors attend sessions or other conference events?
Complimentary full-conference registrations for each contracted company based on the size of your booth on the following schedule:
- 50–300 sq. ft = 1 complimentary full registration
- 400–800 sq. ft. = 3 complimentary full registrations
- 900–1600 sq. ft. = 6 complimentary full registrations
- 2000+ sq. ft. = 8 complimentary full registrations
Discounted exhibitor pricing for additional full-conference registrations purchased (beyond the complimentary allotment) will be available in the spring through the Exhibitor Services Portal.
Complimentary full-conference basic registration will be available in the spring through the Exhibitor Services Portal.
