COVID Health and Safety Policies
Planning for ISTELive 22 in New Orleans
As we have seen in the past several months, planning an in-person event during COVID-19 requires flexibility. Your health and safety are important to us. We are actively tracking all news and science around COVID, and we will continue to monitor and adjust our plans and health protocols as necessary. We are working closely with the New Orleans community, including the New Orleans Convention and Visitors Bureau, the Ernest N. Morial Convention Center and event hotels, and we will communicate any updates to their protocols/plans over the coming months.
What To Expect at ISTELive 22
The details below are just some of the precautions we will implement for ISTELive. We will continue to evaluate and expand our health and safety protocols as medical recommendations evolve, and will update this page so you know what to expect when you arrive in New Orleans in June.
Required: Proof of COVID-19 Vaccination
- All participants must show proof of vaccination to pick up an ISTELive 22 badge. This requirement is also in place for any contractors that may be assisting with assembly, disassembly, or staffing of your booth. The CDC currently considers people fully vaccinated 2 weeks after their second dose in a 2-dose series or 2 weeks after a single-dose vaccine from one of the WHO approved vaccines. This requirement may be updated with additional CDC guidelines.
- To simplify and speed up badge pickup, ISTELive will use a secure third-party platform to collect proof of vaccination. Further information on this will be communicated in 2022.
- Once you have provided your proof of vaccination and picked up your badge, you will not need to verify your vaccination status again.
- Unvaccinated individuals are invited to participate in one of our ISTELive 22 virtual options.
Healthy Venues and Protocols
We will follow local laws and CDC recommendations for masking, social distancing protocols and other health practices, with the official policy around these elements finalized mid-May. Should conditions of the virus and community transmission rates remain similar to the current state, the below policies will be in place.
- Masks - We will require masks to be worn at all times inside the Ernest N. Morial Convention Center and shuttle buses, except when eating or drinking, or presenting an official ISTELive session. ISTELive presenters will be given guidelines about social distancing and other health and safety protocols for presenting in advance to ensure participant safety.
- Social distancing - Room designs and chairs will be set to allow social distancing. Participants should also maintain social distancing protocols in public areas, such as the exhibit hall, playgrounds, posters and walkways. Maximum capacity guidelines will be visibly posted or communicated in public spaces.
- Booth density - Within booths, current maximum capcities are based on 28 sq feet per per person to allow for social distancing. These maximums include both booth staff and attendees, are based upon the current IAEE standards for safety and should be considered as being necessary at any one time. Demonstration or seating areas within booths should be situated with this spacing in mind. To determine your booth's maximum occupation potential, please divide your booth's total square footage by 28. All maxiumums are in place to balance the health and safety of all involved along with the ability to have a rich face-to-face experience.
- Safe practices - We will issue best practices for all participants, such as avoiding hand shakes and how presenters and exhibitors can best manage hands-on demonstrations.
- Hand washing/sanitizer - Hand sanitizing stations will be placed throughout ISTELive venues to encourage frequent hand sanitization.
- Food and beverage precautions - Catering and concession outlets in ISTELive venues will follow health and safety precautions including adequate spacing to promote social distancing and provide pre-packaged food options.
- Attestation of self-quarantine - We ask that anyone experiencing COVID symptoms during the conference refrain from attending the conference as soon as they believe they may be ill. We will provide further information on resources to facilitate testing from your accommodation so as not to potentially spread the virus. ISTE will provide on-site access to health services and medical aid for those who may need it.
While we regularly aim to accommodate unique situations and find creative solutions, ISTELive COVID guidelines are not flexible. In order to bring our community together in person in a safe and collaborative environment, we will be rigorous in our enforcement and monitoring of these policies. All decisions will be made with the health and safety of our attendees, presenters, exhibitors, partners and staff being of the utmost importance.
The Ernest N. Morial Convention Center has earned GBAC STAR™ accreditation meaning they are trained and already applying increased cleaning protocols within the facility to ensure a safe venue. We will be working closely with their staff on any state, local and federal guidelines that need to be implemented as well as maximizing their current operations, such as increased air intake and session room cleaning.
- Facility staff, vendors, and service providers - ISTE is working with each group that helps to produce ISTELive 22 to ensure their respective staffs are vaccinated when working with our conference.
- Hotels - ISTE encourages each hotel offered for ISTELive 22 to follow COVID protocols matching the policies above, but ISTE cannot enforce the policies in the same manner beyond the convention center. We recommend reviewing the COVID guidelines of each hotel on the ISTELive 22 Housing portal to understand their specific policies.
- Affiliated conference events - ISTE encourages each vendor and partner organization that may be hosting an event in conjunction with ISTELive 22 to follow COVID protocols matching the policies above. Attendees may conact your organization to inquire about protocols for any affiliated conference events.
We thank you for your continued support and look forward to welcoming you back to ISTELive in person in June. We have an amazing lineup of presenters, exhibitors and interactive programming planned, and we can’t wait to see you back in person!