Leadership Exchange
at ISTELive 22
Edtech Industry
Network Summit
Creative Constructor
Lab Virtual
Edtech Advocacy &
Policy Summit

Presenter FAQs

Confirming your participation

All presenters must sign a Presenter Agreement/Model Release form for each accepted session. The submitter of student presentations is responsible for obtaining permission for each student.

Resources for all presenters

  • Presenter guide [+]
  • Available in May

  • Presenter training materials [+]
  • Available in May

  • Submission guide [+]
  • Download our submission guide for tips and examples.

  • Time zone [+]
  • ISTELive 22 will be based in Central Daylight Time (CDT: UTC−05:00) as the in-person conference will be held in New Orleans, Louisiana. You will have the option to display session times in CDT or in your device's time zone. You can change between the two by clicking the link for time zones on the program search page or in your presenter menu.

  • Recording of your presentation [+]
  • All sessions, whether presented in-person or virtually, will be recorded, so in order to participate in ISTELive 22, all presenters must sign a Presenter Agreement/Model Release form. Please note that recordings will be online for up to 6 months behind a password-protected login for conference attendees, and attendees will not have the ability to download sessions.

    The submitter of student presentations is responsible for obtaining permission for each student to be recorded.

  • Edits to your session [+]
  • From your presenter menu, click on the title of the proposal you want to edit and scroll to the appropriate page. Click the link to the right that reads "View/edit this section."

    Format, topic and delivery preference are not editable. Select fields that were used for review purposes may also be locked. Title and description are editable through mid February.

  • Adding/removing presenters [+]
  • Please add presenter(s) to your session proposal by logging in to your presenter menu. Click on the title of the proposal you want to edit and scroll to the bottom of the page to the "Presenter" section. Click the link to the right that reads "View/edit this section."

    There is a limit of four presenters for all formats except panels. There is a limit of five student presenters for all formats. Panel submitters will work with ISTE program staff to select co-presenters. Please see additional detail under “Panels” of the Format-specific session information below.

  • Influencer Disclosure [+]
  • A Federal Trade Commission (FTC) ruling requires that anyone who endorses a product through social media or presentations, should make the relationship with the brand (“material connection”) obvious. A “material connection” to the brand includes a personal, family, or employment relationship or a financial relationship, such as the brand directly paying fees, covering travel, or providing free or discounted products or services.

    Disclosure of these kinds of relationships at ISTELive 22 is important because it helps keep recommendations honest and truthful, and it allows people to weigh the value of presenter endorsements.

    As an influencer, it’s your responsibility to make these disclosures, to be familiar with the Endorsement Guides and to comply with laws against deceptive ads.

    All ISTELive 22 presenters will be asked to disclose relevant details by June 25, including the company/companies and relationship(s)/compensation, or indicate that they do not have a material connection to disclose. Please be sure that any presenters on your session are aware of this reporting. The disclosure is part of your Participation agreement form on your presenter menu.

  • Registration for adult presenters [+]
  • All adult presenters must register to attend the conference.

    By using the email address associated with your ISTELive 22 presenter record when you register, you'll receive the discounted presenter rate. Registration information can be found here.

    ISTE deeply appreciates all that presenters do to shape and support the annual conference. Offering the most discounted registration rate to presenters is one way we hope to extend our gratitude.

    Presenters with sessions in-person need to register for the All-Access Pass, which gives you in-person participation, as well as virtual participation to all virtual content, streaming sessions and access to all recorded content.

    Presenters with virtual sessions only can choose from any of the registration options, choice will depend on whether they choose to attend the conference in-person or virtually.

  • Presentation computer or device [+]
  • In-person: The standard front-of-room equipment set includes a combination of wired and wireless presenter internet connectivity, LCD projection with screen, one lavalier, one wired, and one wireless mics,, Apple TV hardware, Airplay/Airplay Mirroring service and a sound system to connect to presenter’s own laptop. Attendees will have wireless internet connectivity.

    Please note for Research Papers Roundtables: No technology or power is provided at each of the tables; a charging station will be at the back of the room.

    Virtual: ISTE does not provide equipment for presenters. Presenters must provide their own computer, internet connectivity, lighting, microphones, etc.

    We suggest and encourage an ethernet connection to the device you are presenting from as it will provide a more robust and stable internet connection. A minimum of 5 Mbps upload and download connection is recommended for a consistent streaming experience. A speed test can be run here to verify your connection. It is also imperative when previewing and testing your presentation on the ISTE 22 Live platform you do so on the network you plan to present from as school networks or computers may have firewalls blocking the streaming service.

    *If you are a presenter that plans to attend ISTELive 22 in-person but will be presenting your session virtually, please contact us at if you would like to use a space at the New Orleans Ernest N. Morial Convention Center to present.

  • Accessibility tips [+]
  • Please consider accessibility! With ISTELive 22 being hybrid, we’re able to expand our audience to an even more diverse group of attendees and we want to ensure all can enjoy the experience. Please review these virtual presenter accessibility tips and in-person presenter accessibility tips for your live session, presentation materials and shared resources.

  • Digital tote and handouts/resources or research papers [+]
  • Available in April

    ISTE has created a digital tote that allows conference attendees to collect important materials from sessions or exhibits they may want to reference later. Please upload any materials or URLs that may be used or referenced in your session so in-person and virtual participants can benefit from your resources or contact you. Please consider resources that are accessible on screen readers. If you provided a presentation website with your session submission, it's automatically added as one of your session resources. You may edit or remove items as needed at any time through the digital tote on your presenter menu.

    Handouts/resources may be uploaded as URLs or files starting in April, through the weeks after the conference.

    Guidelines for formatting and submitting your research paper are available below under "Format-specific session information, research papers."

  • Promote your session [+]
  • Download the presenter badge from your presenter menu and add it to your Twitter, Facebook and other digital profiles as a fun way to promote yourself and the conference!

  • Connect your session to exhibitors [+]
  • Presenters and exhibitors have the opportunity to link their sessions with online exhibit listings, making sessions easier to find. Please help us create a holistic learning environment that enriches the attendee experience while supporting your goals and those of our corporate partners. Establish connections with exhibitors whose products and services are an integral part of your session content on your presenter menu. Click on the link to "Connect your session to exhibitors with related products and services." to search for exhibitors by company name and product category, or confirm requests from exhibitors to connect to your session. You can connect up to 10 exhibitors to your session.

  • Room set and capacity [+]
  • In-person: The room setup and equipment provided by ISTE can be viewed by clicking on the "Update your technology details and view room specs." link beneath your session time and schedule on the presenter menu. The room number/location and capacity will be viewable mid-May.

    Sessions will be located in the New Orleans Ernest N. Morial Convention Center

    Room Access

    Presenters may access their rooms to familiarize themselves with presentation station equipment and test their laptop connections in the mornings beginning at 7:30 a.m. before sessions start and during the breaks between sessions. There will also be a practice presentation station set up in Presenter’s World located in the Convention Center.

    Virtual: Rooms capacities, feature capabilities and virtual formats (webinar versus meeting) will be shared in early spring 2022. Access to the platform will being in June.

  • Mobile App [+]
  • Details available in May.

  • Evaluations [+]
  • Details available in May.

  • Certificate of Presenting and presenter survey [+]
  • Details available in June.

Onsite information

  • General conference details [+]
  • Details in May

  • Presenter badge pickup [+]
  • Details in May

  • Presenter bag check [+]
  • Details in May

  • Presenters' World [+]
  • There will also be a practice presentation station set up in Presenters’ World located in the Convention Center. Location and hours will be available in May.

  • Shipping [+]
  • Please plan to coordinate shipping any materials with your hotel.

  • Drones [+]
  • Due to security and safety concerns, drones cannot be flown or launched within or outside of the New Orleans Ernest N. Morial Convention Center or in ISTELive 22 hotel properties. Feel free to bring equipment for show-and-tell purposes, but if you choose to bring a drone, please do not fly it inside any of the venues.

K-12 student presenter information

  • Presenting with K-12 student presenters [+]
  • There is a limit of five student presenters per session.

    The submitter is responsible for obtaining permission for each student to be recorded.

    As the submitter/lead adult presenter for a student presentation, you're eligible to receive a nontransferable complimentary registration as long as you bring a K-12 student. At the in-person conference in New Orleans, students must be with an adult at all times.

    The student(s) must be listed on your session record prior to activating your complimentary registration. We will email further details when complimentary registration is available in late January.

    You cannot activate your complimentary registration from the public registration link

    Student presenter names must be added or updated by June 1 to ensure their badges are ready when they arrive onsite or to be able to gain access to the virtual platform.

    Students or children under the age of 16 (including infants) who are not presenting are not permitted in sessions or the expo hall.

  • Registration for K-12 student presenters [+]
  • Log in to your presenter menu and click on your session.

    Scroll to the bottom of the page where it says "Presenters" and click "View/edit this section."

    Add the student's contact information under "Add presenters." If presenter is a K-12 student, email address is not required.

    Be sure to indicate they are a student presenter by checking the "Student presenter?" box.

    If a student is already listed on your session as a "Presenter," change the drop-down field next to their name to the role "Student presenter."

  • Student presenter check-in [+]
  • In-person: Student presenters can pick up their name badges at the student presenter check-in counter located in registration in New Orleans. These complimentary badges give them access to the expo hall (see "Student presenters in the expo hall" below).

    Important: Student presenter names must be added or updated by June 1 to ensure their badges are ready when they arrive. To add/update student names, log in to your presenter menu, click on the title of your proposal and scroll down to the “additional presenter” section of your session proposal. This will ensure that students’ names display next to their presentations on the conference website and mobile app. Student presenters will receive a special gift for their participation.

    Virtual: Student presenters will be able to login and access the ISTELive 22 platform in June, once they have been registered. Registration will gain them access to all attendee areas of the platform and allow them to attend other sessions.

  • Chaperones [+]
  • In-person: Parents and other non-registered adult chaperones may pick up complimentary chaperone badges at the student presenter check-in counter. Students must be with an adult at all times. The chaperone badges do not allow access into sessions. Chaperones do not need to be named on the session record.

  • Student presenters in the expo hall [+]
  • In-person: Badged student presenters are exempted from ISTE's under-16 age restriction policy and are welcome to visit the expo hall when accompanied by an adult chaperone. Adult chaperones may not have more than five students per group. Students are expected to keep their voices down, stay in their groups and refrain from taking exhibitor giveaways unless they are offered. All student presenters under 16 must complete the expo hall Student Presenter Policy form and turn in the top half of the form when they pick up their badges at the student presenter check-in counter. Student Permission Form available in May.

Format-specific session information

  • Flexroom [+]
  • This year there is a flexible learning session room. If you are presenting in this room, feel free to encourage attendees to move the furniture to fit the learning. Try to incorporate flexible learning concepts into your session content for maximum effect. Play and have fun!

  • Ed talks/Interactive sessions [+]
  • In-person:

    Ed talks are hour-long presentations with one or more presenters addressing an audience.

    Interactive sessions are one-hour sessions featuring audience participation and interaction with the presenter(s) during the session with hands-on interaction such as collaborating on a document, creating a collaborative document or participating in a presenter-led backchannel, poll or other activity.

    Be sure to review your equipment and room set up prior to your presentation. Use the tools on your presenter menu to promote your session and share resources. If your session requires registration, use the email tool to communicate with attendees in advance.

    Virtual:

    Ed talks are 45-minute presentations with one or more presenters addressing an audience in a webinar virtual experience.

    Interactive sessions are 45-minute sessions featuring audience participation with the presenter(s) during the session via chat, with hands-on interaction such as collaborating on a document, creating a collaborative document or participating in a presenter-led backchannel, poll or other activity. Held in webinar format with breakouts and ability to allow attendees to share video and microphone.

  • Panels [+]
  • In-person: Panels are hour-long presentations with a designated moderator facilitating a discussion among two or more panelists on a particular topic.

    Virtual: Panels are 45-minute presentations with a designated moderator facilitating a discussion among two or more panelists on a particular topic.

    We’re revamping how we’re creating our panels for 2022. Proposers will submit an idea for a great panel topic and, if selected, will work collaboratively with the ISTE program team to develop the idea, build out a slate of panelists and create the final description and session flow.

    Why are we making this change?

    1. We want to ensure our panels have great representation from a variety of perspectives and demographics. We have access to a huge list of potential presenters and we’d like to help with the matchmaking to make this process easy on everyone.
    2. We’re interested in identifying and elevating new voices to our community. Often, we hear from potential presenters with a great project or story who were too intimidated to propose their own session. New voices can bring fresh perspectives and innovative examples to the program, and we want to create opportunities to intermingle ISTELive veterans with newer educators (or educators newer to our community). We think this blend makes for the most vibrant program offerings.
    3. By ensuring we have panels that are complementary (but not duplicative) and offering panels across a broad spectrum of topics, we can be sure our offerings are balanced and effective for the educator community we serve. We’re excited to work collaboratively on this element of the program!

    A designated moderator (typically the session proposer) facilitates discussion among two or more panelists on a particular topic. Our new panel submission process matches panel moderators with a diverse set of panel members who are experts in particular educational topics and practices. Panel submitters will be invited into a collaborative process in selecting panelists for their sessions, and may propose additional panelists of their own as part of this collaborative process.

  • Creation labs [+]
  • Exploratory

    • In-person: 60-minute session focused on exploring new resources, developing new skills or creating through extensive hands-on activities using participant's own device. Attendees are required to preregister.
    • Virtual: 50-minute session focused on exploring new resources, developing new skills or creating through extensive hands-on activities using participant's own device.

    Deep-dive

    • In-person: 90-minute session focused on exploring new resources, developing new skills or creating through extensive hands-on activities using participant's own device. Attendees are required to preregister.
    • Virtual: 90-minute session focused on exploring new resources, developing new skills or creating through extensive hands-on activities using participant's own device.
  • Playgrounds [+]
  • In-person: Immersive, multi-station experience that touches on programs, platforms, and tools related to a specific topic.

  • Posters [+]
  • Poster content will be available to view throughout the conference in an interactive virtual format.

    • In-person: A combination of a 90 minute poster gallery session and a visual poster build with demo video and resources that are available on the platform throughout the conference. In-person posters will not be recorded.
    • Virtual: A combination of one 45-minute live session and a visual poster build with demo video and resources that are available on the platform throughout the conference.
    IN-PERSON POSTER SESSION EQUIPMENT
    • Wi-Fi and one wired internet connection for the presenter's device.
    • One 6' wide by 40" high table and one stool.
    • One 24-inch or larger monitor.
    • One standard bulletin board with 8' wide by 4' high pinable space.
    • One power strip.

    NOTE: Presenters must provide their own presentation device and any adapters to connect to an HDMI port on the display monitor.

    Setup and teardown

    Each presentation group will have 15 minutes to set up before their presentation and 15 minutes to teardown afterward. Please adhere to these timelines so every presentation group has sufficient time. There is only have 30 minutes between in-person poster sessions blocks.

    You must carry all of your equipment into the convention center. No deliveries will be accepted at the loading docks. If you have a lot of materials, consider mailing items to yourself at your hotel.

    In-person poster session tips
    • Graphics and text on the bulletin board should be readable from at least 5 feet away.
    • Display images, photos and projects that tell your story and attract your audience.
    • Use bulleted visual points to draw in your audience. Save the details for the one-on-one discussions.
    • Include a title, institution or organization name and a short summary so participants will know at a glance if the topic is of interest to them.
    • Bring a laptop to display pictures or silent videos, or to connect to a website.
    • Bring an HDMI adapter to connect to the display monitor.
    • Bring business cards so you can network and stay connected.
    • Upload handouts for your session via your presenter menu.
    • Be courteous of other presenters around you. Don't bring speakers, music or loud videos.
    • Please don't move the furniture or equipment.
    BUILDING YOUR POSTER BY JUNE 15

    Your virtual poster must be built by June 15. This is a requirement to present for both in-person and virtual posters!

    Submitters will be able to build a virtual poster with rich content with which attendees can engage at any time. Through your presenter menu, poster presenters are able to upload items such as pdfs, website links, images, and videos combined with text. The tool will also allow submitters to preview content before the poster is live on our conference platform. Additionally, a short 3-5 minute recorded demonstration video (preferably on YouTube or Vimeo) will be required. This tool will be available on your presenter menu in April.

    Demo Video - required by June 15

    Your demo video, is required for your poster to be added to the poster gallery. Please prepare a three- to five-minute video to catch the attention of attendees and offer a preview of your project. You will submit your video as a URL link to a YouTube- or Vimeo-hosted video.

    Training video with instructions on building your poster will be available in April.

    Poster gallery image - due by June 15

    Posters will be displayed in a graphically rich poster gallery. You can add an image to represent your poster in the poster gallery. This can be a thumbnail of your video or an image related to your poster. Image must be 300px wide by 150px tall; .png, .gif, .jpg, .svg file types; 5 MB file size limit.

    If you do not upload an image, we will auto-generate a thumbnail of your video for the gallery.

    Resources - due by June 15

    The resource section is where you can build your poster by adding images, PDFs, URLs to websites, a Facebook or Twitter feed, or more videos. After uploading these resources you can rearrange them on the page or delete them. You can provide the following types of resources:

    • Facebook feed URL or Facebook name.
    • Image: 25% or 50% page width; .png, .gif, .jpg, .svg file types; 800 KB file size limit.
    • PDF: 3 MB file size limit per file.
    • Twitter feed URL or Twitter handle.
    • Video URL: YouTube, Vimeo.
    • Website URL.

    In addition, virtual presenters will have a scheduled 45-minute live virtual session on the conference virtual platform where attendees can drop-in to learn more about your poster and engage more deeply with the content.

    Download a sample poster.

  • Research papers [+]
  • In-person formats:

    Lecture: More formal presentations. During these sessions, there will be two lecture research presentations of 20-30 minutes each depending on whether or not there's a "discussant" who provides some commentary about the presentations/session. We provide 2-5 minutes for transitioning between presenters. We recommend arriving at least 10 minutes early to the session to set up. Please plan to attend the entire session and watch the other presentation(s) sharing your time slot/room.

    Typically, study results in concurrent presentations are shared using some type of multimedia presentation tool (e.g., Google Slides, PowerPoint), but feel free to get creative with your presentation.

    Poster: A combination of one 45-minute virtual live session and a visual poster build with demo video and resources that are available on the platform throughout the conference. In-person presenters may also be assigned a face-to-face presentation time should they wish to present onsite. See Posters for more details.

    Virtual formats:

    Lecture: 15-20 minute mini-sessions featuring original research on the general theme of using technology to enhance education, with Q&A at the end. Please plan to attend the entire session and watch the other presentation(s) sharing your time slot.

    Typically, lecture presentations use PowerPoints to convey the results of their studies, but you can be creative in how you present your study. Please upload your files to the digital tote on your presenter menu.

    Poster: A combination of one 45-minute live session and a visual poster build with demo video and resources that are available on the platform throughout the conference. See Posters for more details.

    LISTING PRESENTERS AND CO-AUTHORS

    On your presenter menu, click on your research title. Then, at the bottom of the summary, click “View/edit this section for the presenters page.”

    Presenters are typically listed in alphabetical order by last name, but research submitters can specify the order of presenters or co-authors as you prefer to have them displayed in the conference program and conference app. If you need to designate one author as the lead presenter, please use the role “Presenter” and list other authors as “Co-author.”

    ISTE requires that primary presenters are present to moderate their events. Please indicate if your listed co-authors will also be presenting at ISTELive 22.

    RESEARCH PAPER GUIDELINES
    As a condition of acceptance, please upload your full research paper in PDF format by June 1 via your presenter menu. Research papers should adhere to the following requirements:

    • Target length: 3,200-4,800 words.
    • Include main presenter's name and contact information after the title and before all co-authors.
    • Include three to seven keywords and bibliographic references.

    Research papers will be posted as submitted, without additional editing or formatting, so please proofread carefully. Research paper authors maintain the copyright to their papers and are free to submit them for publication. ISTE recommends including your own copyright statement on your research paper.

  • Snapshots [+]
  • In-person: 30-minute micro presentation that focuses on a particular instructional model, technology solution or content provider resource. Two snapshots are combined into an unmoderated session.

    Virtual: 20-minute micro-presentations presented consecutively with a 5-minute question-and-answer period following the presentations. Two snapshots are combined into an unmoderated session in webinar format.